Executive Assistant I, AI at Work

Amazon Web Services (AWS); Austin (TX); On-site; USD 56,000 - 97,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Parental leave

Job summary

The AI at Work team at Amazon is seeking a resourceful Executive Assistant to support our VP and other leaders. You will manage complex calendars, coordinate materials, and ensure preparedness for daily events in a fast-paced, cross-functional setting.

You will plan domestic and international travel, process expense reports, assist with budgets, and help organize team events and onboarding. The role requires collaboration, attention to detail, and a proactive mindset to keep executives aligned

Qualifications

• 3+ years of senior level leadership support, or 1+ years of Amazon experience.
• High school or equivalent diploma.
• Experience with Microsoft Office products and applications.
• Experience with executive level calendar management.

Responsibilities

• Manage complex executive calendars with detailed scheduling across multiple high-level calendars.
• Plan and coordinate domestic and international travel, including trip agendas and local logistics.
• Process expense reports and purchase orders, manage corporate card purchases, and participate in budget planning and tracking.
• Plan and execute team activities and events across geographic regions, liaising between leadership and team members.
• Manage core administrative activities such as space planning, onboarding, organizational charts, and supply ordering, while identifying process improvements.

Skills

Executive calendar management

Microsoft Office

Leadership support

Education

High school diploma

Tools

Microsoft Office

Job description

The AI at Work team is looking for a resourceful, creative, and driven Executive Assistant to support our leaders and help scale our growing team. This role will partner closely with directors and provide onsite support for the organization's VP. You will work in a collaborative team environment, building effective working relationships with leaders of all levels inside and outside of the organization.

Key job responsibilities

• Manage complex executive calendars with detailed scheduling across multiple high-level calendars, and coordinate reading materials and background information to ensure executive readiness for daily events.
• Plan and coordinate domestic and international travel, including organizing trip agendas, local logistics, and working with in-house travel agents.
• Process expense reports and purchase orders, manage corporate card purchases, and participate in budget planning and tracking as needed.
• Plan and execute team activities and events of all sizes, serving as a liaison between leadership and team members across multiple geographic regions.
• Manage core administrative activities such as space planning, new-hire onboarding, organizational charts, and supply ordering, while identifying opportunities to improve processes.

A day in the life

Your morning starts with a review of emails and calendar updates, ensuring your executives are prepared for the day ahead. You might spend time coordinating materials for an upcoming leadership meeting, then shift to finalizing travel logistics for an international trip. After a quick check-in with your executives to align on priorities, you could find yourself organizing details for a team event or onboarding a new hire. Throughout the day, you serve as a trusted point of contact, connecting people and information across the organization.

About The Team

The AI at Work team at Amazon is focused on exploring how artificial intelligence can transform the way we work. We are a collaborative, fast-paced group that values adaptability, creativity, and a genuine commitment to supporting one another. Our team partners across organizations to drive meaningful impact, and we are growing quickly as our mission expands. If you are excited about being part of a team that is shaping the future of work at Amazon, we would love to hear from you.

Basic Qualifications

• 3+ years of senior level leadership support, or 1+ years of Amazon experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications
• Experience with executive level calendar management

Preferred Qualifications

• Experience in a fast-paced, high-tech company
• Experience managing multiple calendars

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

• Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave.

USA, TX, Austin - 55,600.00 - 97,400.00 USD annually

Amazon.com Services LLC

Job ID: A10593800