Executive Assistant to VP, Global Talent Solutions

Amazon Inc.; Seattle (WA); Vor Ort; USD 99.000 - 160.000; Vollzeit

Benefits dieser Stelle

Health insurance

RSU program

401(k) matching

Paid time off

Parental leave

Zusammenfassung

Amazon Talent Solutions is seeking an experienced Executive Assistant to partner with a Vice President and serve as a critical extension of their office. You will manage a complex global calendar, coordinate high-visibility meetings, and drive cross-organizational initiatives to improve efficiency.

You will also plan large-scale events, mentor other assistants, and help define the administrative support structure.

Qualifikationen

• 6+ years of senior level leadership support experience.
• Experience with Microsoft Office products and applications.
• Experience with C-level executive calendar management.
• Experience as an Executive Assistant.

Aufgaben

• Manage a complex, global executive calendar across multiple time zones, proactively optimizing the VP's schedule and resolving conflicts with sound judgment to keep time aligned with the organization's highest priorities.
• Coordinate high-visibility meetings — leadership reviews, org-wide All-Hands, deep dives, and team events — preparing briefing documents, assembling pre-read materials, and driving follow-up on action items through to completion.
• Plan and execute large-scale events such as leadership offsites and cross-site visits, owning end-to-end logistics, agendas, and stakeholder communications.
• Identify and implement scalable processes and best practices that improve organizational effectiveness, partnering with Business Operations and Chiefs of Staff to align operational cadences and the rhythm of business.
• Mentor and develop Executive Assistants within the organization, lead hiring and headcount strategy for administrative roles, and help define the administrative support structure across the team.

Kenntnisse

Executive support

Calendar management

C-level support

MS Office

Tools

Microsoft Office

Jobbeschreibung

Amazon Talent Solutions is seeking an experienced Executive Assistant to partner with a Vice President and serve as a critical extension of their office. You will manage a complex global calendar, coordinate high-visibility meetings, and drive cross-organizational initiatives to improve efficiency.

You will also plan large-scale events, mentor other assistants, and help define the administrative support structure.