Executive Assistant to Senior Office Leaders

GAP Solutions, Inc.; Bethesda, Northern (MD, KY); Hybrid; USD 55,000 - 62,000; Full time

Job summary

GAP Solutions, Inc. is seeking an Executive Assistant to support NIH/NLM OD/OA at the Bethesda campus. The role focuses on calendar management, travel planning, and high-level administrative tasks to keep programs on track.

Responsibilities include coordinating meetings, preparing materials, managing records, and ensuring compliance with federal travel rules. The position is full-time with on-site work in Bethesda, MD.

Qualifications

• Bachelor’s Degree required.
• Experience with NIH databases.
• Experience coordinating NIH executive meetings.
• Experience with NIH travel systems, especially Concur (CGE).
• Knowledge of Federal Travel Regulation.
• Proficient with Microsoft Excel and Word.

Responsibilities

• Manage executive calendar for NIH NLM OD staff.
• Provide front office support and travel planning.
• Coordinate meeting planning, agendas, and minutes.
• Prepare and process travel requests and reimbursements.
• Develop and maintain documents, databases, and spreadsheets.

Skills

Executive coordination

Attention to detail

Communicational skills

Time management

Education

Bachelor's Degree

Tools

Concur CGE

Microsoft Excel

Microsoft Word

Job description

GAP Solutions, Inc. is seeking an Executive Assistant to support NIH/NLM OD/OA at the Bethesda campus. The role focuses on calendar management, travel planning, and high-level administrative tasks to keep programs on track.

Responsibilities include coordinating meetings, preparing materials, managing records, and ensuring compliance with federal travel rules. The position is full-time with on-site work in Bethesda, MD.