Senior Operations & Admin Coordinator

GAP SOLUTIONS INC; Baltimore (MD); On-site; USD 48,000 - 61,000; Full time

Job summary

GAP Solutions Inc. is seeking an experienced Operations Coordinator to support NIH/NIDA functions at the NIH Baltimore Campus. The role emphasizes administrative and program support across travel, correspondence, reports, onboarding, and personnel actions.

The position requires a Bachelor's degree and 10+ years of relevant experience, with strong organizational and analytical skills to manage documentation, meetings, and strategic planning activities.

Qualifications

• Bachelor’s Degree required.
• 10+ years of experience providing administrative/program support.

Responsibilities

• Prepare and coordinate administrative documentation (travel, correspondence, reports).
• Support daily office operations, workflow coordination, and timekeeping.
• Process personnel actions (onboarding, promotions, separations).
• Coordinate meetings and logistics (including virtual platforms).
• Maintain databases, tracking systems, and records.

Skills

Administrative support

Office operations

Timekeeping

Document management

Education

Bachelor’s Degree

Tools

PIV Cards

Procurement System (POTS)

Job description

GAP Solutions Inc. is seeking an experienced Operations Coordinator to support NIH/NIDA functions at the NIH Baltimore Campus. The role emphasizes administrative and program support across travel, correspondence, reports, onboarding, and personnel actions.

The position requires a Bachelor's degree and 10+ years of relevant experience, with strong organizational and analytical skills to manage documentation, meetings, and strategic planning activities.