Senior Executive Assistant, Federal Office Operations

Guidehouse; Bethesda (MD); On-site; USD 74,000 - 124,000; Full time

Benefits offered by this job

401(k) Retirement Plan

Health Savings Account

Paid Holidays

Tuition Reimbursement

Job summary

Guidehouse is seeking an Executive Assistant to support NIH/NLM OD/OA in Bethesda, MD. The role covers executive calendar management, meeting coordination, travel administration, and office operations support, with a focus on accuracy, compliance, and efficient processes.

The incumbent will maintain documentation, support budgets and training activities, and serve as a primary contact for the Office of Administration. A Federal/DoD Public Trust is preferred.

Qualifications

• Minimum of four (4) years of administrative and executive support experience.
• Proficiency with Microsoft Excel and Microsoft Word.
• Experience working with NIH databases and administrative systems.
• Experience supporting travel planning and execution utilizing NIH travel systems, including CGE.
• Knowledge of Federal Travel Regulations.
• Ability to manage multiple priorities, schedules, and administrative activities in a fast-paced environment.
• Must be able to obtain and maintain a Federal or DoD Public Trust.

Responsibilities

• Provide executive calendar management and scheduling support for the NIH leadership.
• Deliver administrative support to ensure efficient office operations.
• Coordinate meeting planning, logistics, and materials.
• Provide travel planning and execution support for staff.
• Review documents for compliance with federal policies and procedures.
• Develop and maintain tracking systems and reports.

Skills

Executive support

Calendar management

Travel planning

Multitasking

Tools

Microsoft Excel

Microsoft Word

Concur Government Edition (CGE)

POTS

Job description

Guidehouse is seeking an Executive Assistant to support NIH/NLM OD/OA in Bethesda, MD. The role covers executive calendar management, meeting coordination, travel administration, and office operations support, with a focus on accuracy, compliance, and efficient processes.

The incumbent will maintain documentation, support budgets and training activities, and serve as a primary contact for the Office of Administration. A Federal/DoD Public Trust is preferred.