Executive Office & Travel Administrator for NIH Programs

ADP, Inc.; Bethesda (MD); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Paid Time Off

Paid Holidays

401K

Flexible Spending Accounts (Healthcare

Flexible Spending Accounts (Dependent

Pretax Parking & Transportation Plan

Short-Term & Long-Term Disability

Life & AD&D Insurance

Professional Development/Education

Employee Discount Program

Employee Assistance Program

Travel Assistance Program

Job summary

Global Solutions Network, Inc. in Bethesda, MD is seeking a full‑time Administrative Support professional to back NIH/NINDS programs. The role includes travel planning, calendar management, report creation, and event support for senior staff.

Proficiency with Microsoft Teams, Office applications, Adobe, Outlook, and SharePoint is expected, along with knowledge of NIH policies and procurement processes. Benefits and a federal‑style environment are offered.

Qualifications

• Bachelor's degree or a high school diploma or GED and four (4) years of related work experience
• Ability to perform more complex administrative tasks
• Ability to support senior level staff
• Possess advanced computer skills
• Ability to perform a variety of administrative functions
• Paid Time Off and Paid Holidays
• 401K
• Flexible Spending Accounts (Healthcare & Dependent Care)
• Pretax Parking & Transportation Plan
• Short-Term & Long-Term Disability Insurance
• Life & AD&D Insurance
• Professional Development/Education
• Employee Discount Program
• Employee Assistance Program
• Travel Assistance Program

Responsibilities

• Performs a variety of complex, specialized administrative support tasks on an ongoing and ad hoc basis.
• Prepares travel arrangements using authorized travel system; coordinates conferences and meetings; prepares travel authorizations and vouchers.
• Maintains multiple Microsoft Outlook calendars and serves as liaison to staff for scheduling.
• Advises program staff on personnel regulations, policies, and procedures related to pay, leave, and visas.
• Supports procurement: prepares purchase requests and tracks discrepancies.
• Assists with event management: reserving spaces, coordinating AV, and supporting on-site.
• Uses Word, Excel, PowerPoint, Teams, Adobe and SharePoint for reports and presentations.

Skills

Administrative support

Travel coordination

Calendar management

Report preparation

Event coordination

Communication skills

Education

Bachelor's degree or high school diploma/GED with 4 years related experience

Tools

Microsoft Teams

Office Applications

Adobe

Microsoft Outlook

SharePoint

PubMed database access

Job description

Global Solutions Network, Inc. in Bethesda, MD is seeking a full‑time Administrative Support professional to back NIH/NINDS programs. The role includes travel planning, calendar management, report creation, and event support for senior staff.

Proficiency with Microsoft Teams, Office applications, Adobe, Outlook, and SharePoint is expected, along with knowledge of NIH policies and procurement processes. Benefits and a federal‑style environment are offered.