Executive Assistant for a High-Impact Research Office

Axle Labs; Bethesda (MD); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental & Vision coverage for

Paid Time Off and Holidays

401K match

Educational Benefits for Career Growth

Employee Referral Bonus

Healthcare FSA

Parking Reimbursement Account

Dependent Care DCAP

Transportation Reimbursement

Job summary

Axle, supporting NIH/NLM in Bethesda, MD, seeks an Executive Assistant to manage executive calendars, front-office operations, and travel planning in NIH systems. You will coordinate meetings, prepare agenda materials, and ensure compliance with federal regulations.

Responsibilities include supporting the OA and NLM divisions, drafting reports, and maintaining budgets and travel records, while serving as a liaison across offices to keep operations efficient.

Qualifications

• Proficient written and oral communication skills.
• Experience with NIH databases and federal travel processes.
• Ability to coordinate and plan NIH executive meetings.

Responsibilities

• Manage and maintain the calendar of the NLM Executive Officer and Deputy Executive Officer.
• Provide general office support for the NLM OA.
• Coordinate travel and meetings, including room and AV reservations and minutes.
• Prepare and process travel requests, leave authorizations, and vouchers; ensure compliance with regulations.
• Develop and update documents, databases, and spreadsheets for personnel, budget, and travel actions.

Skills

Communication skills

NIH databases knowledge

Education

Bachelor's degree

Tools

Excel

Word

Concur (CGE)

Job description

Axle, supporting NIH/NLM in Bethesda, MD, seeks an Executive Assistant to manage executive calendars, front-office operations, and travel planning in NIH systems. You will coordinate meetings, prepare agenda materials, and ensure compliance with federal regulations.

Responsibilities include supporting the OA and NLM divisions, drafting reports, and maintaining budgets and travel records, while serving as a liaison across offices to keep operations efficient.