Strategic Executive Assistant to NIH Leadership

Global Solutions Network, Inc.; Bethesda (MD); On-site; USD 107,453,000 - 131,321,000; Full time

Benefits offered by this job

Paid Time Off and Paid Holidays

401K Plan

Flexible Spending Accounts (Healthcare

Dependent Care)

Pretax Parking & Transportation Plan

Short-Term & Long-Term Disability

Life & AD&D Insurance

Professional Development/Education

Employee Discount Program

Employee Assistance Program

Travel Assistance Program

Job summary

Global Solutions Network, Inc. (GSN) is seeking an Executive Assistant in Bethesda, MD to support senior leadership at NIH.

This full-time role handles complex scheduling, travel planning, communications, and confidential administration, ensuring timely and accurate information flows. The successful candidate will coordinate procurement, manage calendars, prepare briefing materials, and maintain databases, ensuring compliance with NIH policies and federal regulations while upholding discretion

Qualifications

• Experience supporting senior executives in a federal or large organization.
• Excellent written and verbal communication.
• Ability to handle sensitive information with discretion.

Responsibilities

• Serve as principal administrative liaison between executive leadership, program staff, and stakeholders.
• Coordinate and manage complex administrative operations for program areas.
• Prepare executive-level correspondence, briefing materials, and reports.
• Provide executive calendar management and meeting coordination.
• Prepare procurement documents and ensure compliance with regulations.
• Monitor procurement actions and provide status updates.
• Review receiving documentation and assist with invoices.
• Develop databases, dashboards, and reports to support decisions.
• Generate meeting agendas and official minutes; track follow-ups.
• Coordinate domestic and international travel using NIH systems.
• Maintain confidentiality in handling sensitive information.
• Support NHGRI mission objectives and initiatives.

Skills

Executive communication

Calendar management

Travel coordination

Confidentiality

Stakeholder liaison

Tools

Microsoft Office

NIH travel systems

Job description

Global Solutions Network, Inc. (GSN) is seeking an Executive Assistant in Bethesda, MD to support senior leadership at NIH.

This full-time role handles complex scheduling, travel planning, communications, and confidential administration, ensuring timely and accurate information flows. The successful candidate will coordinate procurement, manage calendars, prepare briefing materials, and maintain databases, ensuring compliance with NIH policies and federal regulations while upholding discretion