Executive Assistant: Calendar, Travel & Admin Support

Socket.dev; Bethesda (MD); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental & Vision

Paid Time Off

401K match

Educational benefits

Employee referral bonus

FSA

Parking reimbursement

DCAP

TRN

Job summary

Axle seeks an Executive Assistant to join NIH/NLM in Bethesda, MD, providing administrative support, calendar management, travel planning, and front‑office services to advance mission objectives.

The role requires a bachelor’s degree, strong communication, proficiency with Excel/Word, and experience with NIH travel systems such as Concur (CGE). The Executive Assistant will coordinate meetings, prepare reports, and help manage budgets and records.

Qualifications

• Bachelor’s degree required.
• Proficient written and oral communication skills.
• Proficiency with Microsoft Excel and Word.
• Experience with NIH databases.
• Experience in coordination and planning NIH executive meetings.
• Experience in travel planning and execution in NIH travel systems, Concur (CGE).
• Knowledge of the Federal Travel Regulation.

Responsibilities

• Manage the calendar for the NLM Executive Officer and Deputy Executive Officer.
• Provide front office support and travel planning in NIH travel systems.
• Provide administrative and technical support to internal and external customers.
• Coordinate travel arrangements for NLM staff and OA meetings.
• Plan meetings, reserve rooms and AV equipment, and prepare agendas/minutes.
• Assist with audit/reports for NLM timekeeping.
• Maintain knowledge of regulatory procedures and policies.

Skills

Calendar management

Executive support

Communication

Travel planning

Office administration

Education

Bachelor’s Degree

Tools

Concur (CGE)

Job description

Axle seeks an Executive Assistant to join NIH/NLM in Bethesda, MD, providing administrative support, calendar management, travel planning, and front‑office services to advance mission objectives.

The role requires a bachelor’s degree, strong communication, proficiency with Excel/Word, and experience with NIH travel systems such as Concur (CGE). The Executive Assistant will coordinate meetings, prepare reports, and help manage budgets and records.