Executive Assistant to Senior Leaders | Calendar & Ops

Meritus Health External; Hagerstown (MD); On-site; USD 29,000 - 43,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability coverage

401k

Education assistance

Employee assistance program

Shift differential

Job summary

Meritus Health is seeking an organized Executive Assistant to provide confidential administrative support for senior leaders and medical administration teams in Hagerstown, MD. The role involves managing complex calendars, drafting communications, coordinating travel, and supporting multiple departments.

The candidate will handle sensitive information, prioritize competing demands, in a fast-paced environment, with opportunities to contribute to organizational operations.

Qualifications

• Associate degree or executive-assistant experience supporting senior leadership; relevant experience may substitute for the degree.
• At least two years of general office experience.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Adobe Acrobat, internet-based tools, and modern office technology.
• Demonstrated knowledge of office practices, procedures, and equipment.
• Strong organizational skills with ability to manage multiple priorities and attention to detail.
• Excellent written, verbal, interpersonal, and professional communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Flexibility and cultural awareness with a positive work ethic.

Responsibilities

• Manage complex calendars, schedule meetings, and resolve conflicting priorities.
• Coordinate calls, correspondence, and follow-up to support timely review, response, distribution, and document retention.
• Draft, prepare, and edit communications for internal and external audiences.
• Coordinate travel arrangements and assist with timely expense-report submission.
• Support connectivity and technology needs with IT, including computers, phones, and tablets.
• Coordinate meetings for leaders, workgroups, councils, and committees; prepare agendas and materials.
• Record, prepare, and distribute accurate meeting minutes.

Skills

Executive support

Calendar management

Communication skills

MS Office proficiency

Education

Associate degree

Executive assistant experience

Tools

Outlook

Word

Excel

PowerPoint

Adobe Acrobat

Job description

Meritus Health is seeking an organized Executive Assistant to provide confidential administrative support for senior leaders and medical administration teams in Hagerstown, MD. The role involves managing complex calendars, drafting communications, coordinating travel, and supporting multiple departments.

The candidate will handle sensitive information, prioritize competing demands, in a fast-paced environment, with opportunities to contribute to organizational operations.