Senior Executive Assistant to Executives | Calendar & Ops Lead

Medica; Omaha (NE); On-site; USD 51,000 - 87,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Job summary

Medica, a nonprofit health plan serving multiple states, is seeking an experienced Senior Executive Assistant to support senior leaders from Omaha, NE. The role requires sophisticated calendar management, travel coordination, expense tracking, and confidential information handling in a fast-paced environment.

You'll lead administrative operations, streamline processes, and partner with leadership to ensure seamless day-to-day support, including event planning and cross-functional coordination.

Qualifications

• High School Diploma or equivalent.
• 8+ years of administrative work experience.
• Experience coordinating and managing complex calendars by prioritizing competing demands and aligning schedules.
• Experience coordinating logistics for meetings, including agendas, materials, and technology requirements.
• Proficiency preparing and refining presentations, reports, and briefing materials.
• Experience arranging travel itineraries balancing cost, efficiency, and executive preferences via Concur.
• Experience tracking expenses and submissions via Concur.
• Coordination of events and team activities with end-to-end logistics.
• Advanced MS Office experience (Word, Excel, PowerPoint, Outlook, Teams).
• Proficiency with Docusign.

Responsibilities

• Lead Administrative Operations by setting priorities, delegating tasks, and monitoring deadlines.
• Manage Executive Calendar & Meetings, coordinate agendas, materials, and technology requirements.
• Draft and review communications, build relationships, and handle confidential information.
• Coordinate travel, logistics for events, offsites, and team activities end-to-end.
• Identify opportunities to streamline administrative workflows and develop useful tools and templates.

Skills

Administrative experience

Calendar coordination

Travel coordination

Communication

Confidential information handling

Education

High School Diploma

Tools

MS Office Suite

Concur

Docusign

Job description

Medica, a nonprofit health plan serving multiple states, is seeking an experienced Senior Executive Assistant to support senior leaders from Omaha, NE. The role requires sophisticated calendar management, travel coordination, expense tracking, and confidential information handling in a fast-paced environment.

You'll lead administrative operations, streamline processes, and partner with leadership to ensure seamless day-to-day support, including event planning and cross-functional coordination.