Executive Assistant to C-Suite | Scheduling & Events Leader

HarmonyCares; Brentwood (TN); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health, dental, vision, life insurance

401K with company match

Tuition reimbursement

Paid time off

Paid orientation and training

Job summary

HarmonyCares is seeking an experienced Executive Assistant to provide high-level administrative support to our executive and senior leadership teams. This role manages complex calendars, coordinates travel, and prepares materials for meetings and board interactions in a fast-paced healthcare environment.

You will plan onsite meetings and events, ensure professional execution, and maintain discretion handling sensitive information while supporting cross-functional collaboration with executives,

Qualifications

• High School Diploma or equivalent.
• Associate's degree in business or related field preferred.
• 8+ years of experience supporting C-suite is preferred.

Responsibilities

• Manage complex, high volume calendars for executive and senior leaders while prioritizing competing demands.
• Coordinate travel, itineraries, and logistics.
• Prepare materials for meetings, presentations, and board interactions.
• Coordinate and support in person meetings and events.
• Plan and execute onsite meetings including logistics, catering, and space coordination.
• Ensure seamless execution of executive and leadership events.

Skills

Calendar management

Executive support

Travel coordination

Discretion

Communication

MS Office

Education

High School Diploma or equivalent

Associate's degree in business or related field

Tools

MS Office Suite

Job description

HarmonyCares is seeking an experienced Executive Assistant to provide high-level administrative support to our executive and senior leadership teams. This role manages complex calendars, coordinates travel, and prepares materials for meetings and board interactions in a fast-paced healthcare environment.

You will plan onsite meetings and events, ensure professional execution, and maintain discretion handling sensitive information while supporting cross-functional collaboration with executives,