Senior Executive Assistant — Calendar & Projects Lead

Halton Healthcare; United States; Hybrid; USD 52,000 - 76,000; Full time

Benefits offered by this job

Hybrid work options

Job summary

Halton Healthcare is seeking a Senior Administrative Assistant to support the executive leadership team in a fast-paced hospital environment. You will manage complex calendars, prepare presentations, and coordinate priority initiatives while maintaining confidentiality and professionalism.

The role requires strong communication, meticulous organization, and the ability to anticipate needs across departments.

Qualifications

• Minimum of five years in administrative support, preferably in healthcare or corporate environment.
• Proficiency in Microsoft Office and meeting management tools.
• Excellent written and verbal communication with executives.
• Ability to handle confidential information with discretion.
• Strong organizational and time management skills.

Responsibilities

• Manage executive calendars and ensure schedule alignment.
• Draft and proofread executive communications.
• Coordinate ELT activities and meetings; take minutes.
• Prepare presentations and reports; maintain confidentiality.
• Provide cross-functional support and project coordination.
• Travel coordination and in-person site coverage as needed.

Skills

MS Office

Meeting management

Project tracking

Communication

Calendar management

Team collaboration

Tools

Microsoft Outlook

PowerPoint

Excel

Job description

Halton Healthcare is seeking a Senior Administrative Assistant to support the executive leadership team in a fast-paced hospital environment. You will manage complex calendars, prepare presentations, and coordinate priority initiatives while maintaining confidentiality and professionalism.

The role requires strong communication, meticulous organization, and the ability to anticipate needs across departments.