Executive Assistant to Leadership | Travel & Calendar Pro

WVUH West Virginia University Hospitals; United States; On-site; USD 36,000 - 48,000; Full time

Job summary

WVU Medicine seeks an experienced administrative assistant to support Executive Leadership with confidential secretarial duties, calendar management, and travel coordination. You will prepare correspondence, minutes, and reports, ensuring compliance with hospital policies.

The role requires high school diploma or higher with several years of executive office experience, strong MS Office skills, and meticulous attention to detail in a standard office setting in Morgantown, WV.

Qualifications

• High School Diploma or Equivalent with 4 years of high-level administrative experience, or an Associate’s with 2 years of exec office experience, or a Bachelor’s degree.
• Experience in a high-level executive office setting and ability to work independently.
• Strong MS Office proficiency (Word, Outlook, Excel, PowerPoint) and excellent written communication.

Responsibilities

• Provides confidential administrative support.
• Manages executive calendars and coordinates travel and lodging.
• Types correspondence, reports, memoranda, and technical papers for staff.
• Records meeting minutes and maintains records of decisions.
• Answers phones following hospital policy and provides information.
• Prepares information for leaders for meetings with executives or outsiders.
• Adheres to standard precautions at all times.

Skills

Confidentiality

Microsoft Office

Executive office experience

Attention to detail

Education

High School Diploma or Equivalent + 4 years admin experience

Associate’s Degree + 2 years executive office experience

Bachelor’s Degree

Job description

WVU Medicine seeks an experienced administrative assistant to support Executive Leadership with confidential secretarial duties, calendar management, and travel coordination. You will prepare correspondence, minutes, and reports, ensuring compliance with hospital policies.

The role requires high school diploma or higher with several years of executive office experience, strong MS Office skills, and meticulous attention to detail in a standard office setting in Morgantown, WV.