Executive Admin: Strategic Support for Senior Leaders

HCSC Group; Chicago (IL); On-site; USD 32,000 - 55,000; Full time

Job summary

HCSC is seeking an Administrative Assistant to provide high-level administrative support to senior leaders in a large, complex organization. You will manage confidential documents, compose correspondence, and coordinate meetings, while anticipating executive needs and balancing competing priorities.

The role requires initiative, discretion, and the ability to work with multiple leaders across the enterprise. Strong PC skills (Word, Excel, PowerPoint, Outlook) and confidentiality are essential.

Qualifications

• High School Diploma or G.E.D.
• 3 years of administrative support experience.
• Knowledge of office procedures and equipment.
• Verbal and written communication skills, including punctuation, composition, sentence structure, etc.
• High degree of confidentiality
• Independent judgment and initiative and act with authority as needed.
• PC proficiency to include Word, Excel, PowerPoint and Outlook
• Exhibit confidentiality, tact and diplomacy

Responsibilities

• Proactively manage complex executive calendars, anticipating scheduling conflicts, shifting priorities, and business needs across multiple leaders.
• Independently exercise good judgement and prioritize competing administrative requests while supporting multiple senior leaders
• Coordinate schedules across multiple executives, leadership teams, and enterprise stakeholders.
• Effectively manage competing priorities while supporting multiple senior executives
• Demonstrate initiative, sound judgment, adaptability, and a solutions-oriented approach
• Work closely with executive leadership teams to support meeting preparation, operational activities and administrative coordination

Skills

Verbal communication

Written communication

Confidentiality

Independent judgment

Calendar management

Education

High School Diploma or GED

Secretarial certificate

Tools

Word

Excel

PowerPoint

Outlook

Job description

HCSC is seeking an Administrative Assistant to provide high-level administrative support to senior leaders in a large, complex organization. You will manage confidential documents, compose correspondence, and coordinate meetings, while anticipating executive needs and balancing competing priorities.

The role requires initiative, discretion, and the ability to work with multiple leaders across the enterprise. Strong PC skills (Word, Excel, PowerPoint, Outlook) and confidentiality are essential.