Executive Assistant to Leadership & Operations

Merit Health Wesley; Hattiesburg (MS); On-site; USD 40,000 - 60,000; Full time

Job summary

Merit Health Wesley in Hattiesburg, MS seeks an Executive Assistant to provide comprehensive administrative support to department leaders, manage calendars, coordinate travel, prepare meetings with agendas, and handle confidential correspondence.

The role serves as a liaison between leadership, staff, and external stakeholders, assists in data for reports, maintains orderly records, coordinates supplies, and ensures policies are communicated and followed with discretion.

Qualifications

• Associate degree in business administration, healthcare administration, or related field preferred.
• 3–5 years of administrative or executive support experience required.
• Healthcare or facility setting experience preferred.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel for department leaders.
• Organize meetings with agendas, materials, and distribute minutes.
• Maintain organized documentation, correspondence, and departmental records.
• Screen and route incoming calls and visitors, addressing inquiries appropriately.
• Assist in compiling and organizing data for reports, presentations, and decision-making.
• Coordinate office supplies, inventory, and other operational needs to ensure smooth workflow.
• Provide support for policy and procedural updates and communicate changes to staff.
• Handle confidential and sensitive information with discretion and professionalism.
• Act as a liaison between department leaders, staff, and external stakeholders.
• Perform other duties as assigned.
• Maintain regular and reliable attendance.
• Comply with all policies and standards.

Skills

Organizational skills

Time management

Communication skills

Discretion with confidential info

Interpersonal skills

Problem-solving

Education

Associate degree in Business Administration/Healthcare Administration

Tools

Microsoft Office Suite

Job description

Merit Health Wesley in Hattiesburg, MS seeks an Executive Assistant to provide comprehensive administrative support to department leaders, manage calendars, coordinate travel, prepare meetings with agendas, and handle confidential correspondence.

The role serves as a liaison between leadership, staff, and external stakeholders, assists in data for reports, maintains orderly records, coordinates supplies, and ensures policies are communicated and followed with discretion.