Executive Assistant

Meritus Health External; Hagerstown (MD); Sur place; USD 29 000 - 43 000; Plein temps

Avantages offerts par ce poste

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability coverage

401k

Education assistance

Employee assistance program

Shift differential

Résumé du poste

Meritus Health is seeking an organized Executive Assistant to provide confidential administrative support for senior leaders and medical administration teams in Hagerstown, MD. The role involves managing complex calendars, drafting communications, coordinating travel, and supporting multiple departments.

The candidate will handle sensitive information, prioritize competing demands, in a fast-paced environment, with opportunities to contribute to organizational operations.

Qualifications

• Associate degree or executive-assistant experience supporting senior leadership; relevant experience may substitute for the degree.
• At least two years of general office experience.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Adobe Acrobat, internet-based tools, and modern office technology.
• Demonstrated knowledge of office practices, procedures, and equipment.
• Strong organizational skills with ability to manage multiple priorities and attention to detail.
• Excellent written, verbal, interpersonal, and professional communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Flexibility and cultural awareness with a positive work ethic.

Responsabilités

• Manage complex calendars, schedule meetings, and resolve conflicting priorities.
• Coordinate calls, correspondence, and follow-up to support timely review, response, distribution, and document retention.
• Draft, prepare, and edit communications for internal and external audiences.
• Coordinate travel arrangements and assist with timely expense-report submission.
• Support connectivity and technology needs with IT, including computers, phones, and tablets.
• Coordinate meetings for leaders, workgroups, councils, and committees; prepare agendas and materials.
• Record, prepare, and distribute accurate meeting minutes.

Connaissances

Executive support

Calendar management

Communication skills

MS Office proficiency

Formation

Associate degree

Executive assistant experience

Outils

Outlook

Word

Excel

PowerPoint

Adobe Acrobat

Description du poste

Meritus Medical Center
Hagerstown, MD 21742, USA

• Hourly Range : $20.77 USD to $31.15 USD
• Pay or shift range: $20.77 USD to $31.15 USD
  The posted range is the budgeted amount for this position. The actual rate of pay will be determined based on several factors, including your relevant experience, education, skills, internal equity, and alignment with Meritus Health’s compensation practices.
• Full-Time
• Requisition #: EXECU015792

Description

Bring Organization, Judgment, and Follow-Through to a Key Support Role

Meritus Health is seeking a highly organized and dependable Executive Assistant to provide confidential administrative support for assigned Meritus Medical Group and Meritus School of Osteopathic Medicine leaders and operations.

This position supports one senior leader, one medical director, and three medical school associate deans. At least half of the role is dedicated to supporting the senior leader, with additional responsibilities involving department meetings, communications, projects, and administrative operations.

The successful candidate will be comfortable managing competing priorities, anticipating needs, handling sensitive information, and adjusting quickly when schedules or business needs change.

What You’ll Do

• Manage complex calendars, schedule meetings, and resolve conflicting priorities
• Coordinate calls, correspondence, and follow-up to support timely review, response, distribution, and document retention
• Draft, prepare, and edit communications for internal and external audiences
• Coordinate travel arrangements and assist with timely expense-report submission
• Work with Information Technology to support connectivity and technology needs, including computers, phones, and tablets
• Coordinate meetings for assigned leaders, workgroups, councils, and committees
• Prepare agendas, presentations, spreadsheets, reports, and meeting materials
• Record, prepare, and distribute accurate meeting minutes
• Provide administrative support for the MMG Condominium Board and the MMG Physician and APP Meeting, each of which meets twice annually
• Coordinate assigned projects, timelines, schedules, and follow-up activities
• Organize and maintain electronic and physical filing systems
• Exercise discretion and professional judgment when handling confidential information and sensitive administrative matters
• Perform additional duties that support MMG and MSOM departmental objectives

What You’ll Bring

Required Qualifications

• Associate degree, or executive-assistant experience supporting senior leadership that may be considered in place of the degree
• At least two years of general office experience
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Adobe Acrobat, internet-based tools, and modern office technology
• Demonstrated knowledge of office practices, procedures, and equipment
• Strong organizational skills and the ability to manage multiple priorities with close attention to detail
• Excellent written, verbal, interpersonal, and professional communication skills
• Ability to maintain confidentiality and exercise sound judgment
• Flexibility, cultural awareness and sensitivity, a positive attitude, and a strong work ethic

Preferred Qualification

• Previous administrative-support experience at the executive level

Physical and Mental Demands

This position requires minimal physical effort and includes intermittent sitting with freedom of movement. Occasional walking, bending, lifting, pulling, and reaching may be required.

The role also requires frequent concentration, sustained attention to detail, the ability to remember and manage multiple assignments, and strong written and verbal communication.

If you are a thoughtful, adaptable administrative professional who takes pride in keeping leaders, meetings, and projects organized, we invite you to apply.

Caring for Our Team We offer a comprehensive benefits package to support our employees' well-being and professional growth. Benefits include health, dental, and vision insurance available starting the 1st of the month following date of hire, along with life insurance, & short and long-term disability coverage. Paid Time Off begins accruing from day one, and we also provide a 401k plan, an education assistance program, and an employee assistance program. Additionally, employees working evening, night, or weekend shifts may be eligible for a shift differential, adding even more value to your role.

Happy to Help

At Meritus, we believe in a collaborative and caring work environment. Interactions are an opportunity to learn, listen and to be there for one another. Therefore, we provide warm welcomes, hospitality-driven closures, and are always Happy to Help.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.