Executive Assistant to Leadership - Hybrid

Capital One Group; Wilmington (DE); Hybrid; USD 74,000 - 92,000; Full time

Job summary

Capital One is seeking an experienced Sr. Administrative Assistant to support executives from Director to Vice President levels in a hybrid environment.

You will manage calendars, coordinate travel, prepare expense reports, and help drive team activities while promoting professionalism and strong internal relationships. The role requires strong written and verbal communication, superb organizational skills, and the ability to adapt to changing priorities.

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of Administrative experience.
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace.
• Associates Degree preferred.
• At least 5 years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
• At least 3 years of calendar management supporting multiple executives.
• At least 1 year of meeting and event planning experience.
• Experience utilizing AI tools such as Gemini, Copilot, Claude or other AI solutions.
• Experience setting up video conference and Zoom/Skype technology for meeting user.
• Excellent written and verbal communications.
• Excellent organizational skills.

Responsibilities

• Strategic Calendar Management: Prioritizing complex scheduling requests and adjusting to frequent last minute changes.
• Detailed Travel Coordination: Handling travel arrangements and creating timely expense reports.
• Active Team Support: Driving key team activities and events to promote a fun and team-oriented work environment.
• Communication & Ambassadorship: Circulating information and fostering relationships within the team.

Skills

Calendar management

Meeting planning

Communication

Team collaboration

Time management

Adaptability

Attention to detail

Executive support

Education

High School Diploma

Associates Degree

Tools

Microsoft Office

Google Workspace

Zoom/Skype setup

Job description

Capital One is seeking an experienced Sr. Administrative Assistant to support executives from Director to Vice President levels in a hybrid environment.

You will manage calendars, coordinate travel, prepare expense reports, and help drive team activities while promoting professionalism and strong internal relationships. The role requires strong written and verbal communication, superb organizational skills, and the ability to adapt to changing priorities.