Executive Administrative Lead - Hybrid & Calendar Master

Capital One; McLean (VA); Hybrid; USD 81,000 - 92,000; Full time

Job summary

Capital One is seeking a multitasking Senior Administrative Assistant to support 4–6 executives in a fast-paced, tech-savvy environment. You will manage complex calendars, arrange travel, prepare expense reports, and draft professional communications to keep leaders focused on strategic goals.

Hybrid role requiring on-site presence in McLean, VA, with collaboration across Loyalty, Marketing & Spend. The ideal candidate has at least 2 years of admin experience and proficiency in Google/Microsoft

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of Administrative experience.
• At least 2 years of experience in Google Suite or Microsoft Office Suite.

Responsibilities

• Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritise schedules based on last-minute changes.
• Proactively orchestrate and optimise those calendars by anticipating scheduling needs; independently executing and communicating adjustments to keep operations running seamlessly.
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences.
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems.
• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events).
• Prepare professional business communication documents including memos, letters, and emails.
• Build and maintain good business relationships with executives and administrative staff across the organisation.
• Participation in general administrative duties, distributing mail, ad-hoc projects, committees and/or group events.
• Promote a fun and team-oriented work environment.

Skills

Calendar management

Travel arrangements

Expense reports

Executive support

Written communication

Proofreading

Education

High School Diploma

GED

Associates Degree

Tools

Google Suite

Microsoft Office Suite

Job description

Capital One is seeking a multitasking Senior Administrative Assistant to support 4–6 executives in a fast-paced, tech-savvy environment. You will manage complex calendars, arrange travel, prepare expense reports, and draft professional communications to keep leaders focused on strategic goals.

Hybrid role requiring on-site presence in McLean, VA, with collaboration across Loyalty, Marketing & Spend. The ideal candidate has at least 2 years of admin experience and proficiency in Google/Microsoft