Executive Assistant to GM | Travel & Event Coordinator

Flex; West Columbia (SC); On-site; USD 45,000 - 70,000; Full time

Job summary

Flex is seeking an Executive Assistant in Columbia, SC to support the Site General Manager with a wide range of administrative, operations, and project-related tasks. This role requires proactive coordination of schedules, meetings, travel, and expense reporting in a fast-paced manufacturing environment.

The ideal candidate will have a Bachelor's degree or equivalent experience, 1–2 years of EA experience at VP/GM level, and strong MS Office skills, with excellent communication and

Qualifications

• Bachelor's degree or equivalent experience.
• 1-2 years of experience as an Executive Assistant supporting VP/GM level executives (including travel, event coordination, meeting preparations, and customer interactions).
• Proficiency in MS Office (Excel, PowerPoint, Outlook).
• Strong organizational skills, event coordination experience, and a customer service mindset.
• Ability to collaborate with cross-functional teams.

Responsibilities

• Manage day-to-day schedules/priorities for the Site General Manager and ensure meeting preparedness.
• Coordinate internal and external meetings (reservations, room bookings, etc.).
• Assist with food orders, event planning, and other on-site/off-site meetings and events.
• Manage email inbox, calendar and calls for the GM.
• Book domestic and international travel in alignment with travel policy and documentation.

Skills

Executive support

Travel coordination

Calendar management

Written communication

Customer service mindset

Education

Bachelor's degree or equivalent

Tools

MS Office

Job description

Flex is seeking an Executive Assistant in Columbia, SC to support the Site General Manager with a wide range of administrative, operations, and project-related tasks. This role requires proactive coordination of schedules, meetings, travel, and expense reporting in a fast-paced manufacturing environment.

The ideal candidate will have a Bachelor's degree or equivalent experience, 1–2 years of EA experience at VP/GM level, and strong MS Office skills, with excellent communication and