Executive Administrative Assistant - GM & Operations

Amazon Inc.; Seattle (WA); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Parental leave

Job summary

Amazon.com Services LLC in Seattle, WA, is seeking an Administrative Assistant to support the General Manager and Fulfillment Center Operations. The role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include managing expense reports, scheduling meetings, coordinating travel, preparing documents and presentations, and collaborating with cross-functional teams.

Qualifications

• 1+ years working with computers and Microsoft Office products and applications
• Can lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, and be able to frequently push, pull, squat, bend, and reach
• High school or equivalent
• Work 40 hours/week, and overtime as required
• Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays
• Are 18 years of age or older
• 2+ years administrative support experience at an executive level
• 1+ year experience with event planning or project management

Responsibilities

• Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed.
• Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff
• Own and manage conference room coordination and room calendar management
• Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms
• Typing meeting notes, creating conference agendas and minor content curriculum creation
• Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed
• Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs
• Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center
• Run work-related errands as needed
• Think and plan ahead, delegate responsibilities appropriately and manage time effectively
• Compile team goals, track and help drive completion of key deliverables.
• Management of complex calendars and scheduling with diplomacy and discretion
• Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC
• Serve as representative on department team-building activities and peer recognition

Skills

Microsoft Office

Executive support

Event planning

Project coordination

Education

High school diploma or equivalent

Tools

MS Office Suite

Job description

Amazon.com Services LLC in Seattle, WA, is seeking an Administrative Assistant to support the General Manager and Fulfillment Center Operations. The role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include managing expense reports, scheduling meetings, coordinating travel, preparing documents and presentations, and collaborating with cross-functional teams.