Executive Assistant

Flex; West Columbia (SC); On-site; USD 45,000 - 70,000; Full time

Job summary

Flex is seeking an Executive Assistant in Columbia, SC to support the Site General Manager with a wide range of administrative, operations, and project-related tasks. This role requires proactive coordination of schedules, meetings, travel, and expense reporting in a fast-paced manufacturing environment.

The ideal candidate will have a Bachelor's degree or equivalent experience, 1–2 years of EA experience at VP/GM level, and strong MS Office skills, with excellent communication and

Qualifications

• Bachelor's degree or equivalent experience.
• 1-2 years of experience as an Executive Assistant supporting VP/GM level executives (including travel, event coordination, meeting preparations, and customer interactions).
• Proficiency in MS Office (Excel, PowerPoint, Outlook).
• Strong organizational skills, event coordination experience, and a customer service mindset.
• Ability to collaborate with cross-functional teams.

Responsibilities

• Manage day-to-day schedules/priorities for the Site General Manager and ensure meeting preparedness.
• Coordinate internal and external meetings (reservations, room bookings, etc.).
• Assist with food orders, event planning, and other on-site/off-site meetings and events.
• Manage email inbox, calendar and calls for the GM.
• Book domestic and international travel in alignment with travel policy and documentation.

Skills

Executive support

Travel coordination

Calendar management

Written communication

Customer service mindset

Education

Bachelor's degree or equivalent

Tools

MS Office

Job description

Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world. A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment.

To support our extraordinary teams who build great products and contribute to our growth, we're looking to add an Executive Assistant located in Columbia, SC.

Reporting to the General Manager, the Executive Assistant's role is responsible for a diverse range of duties and opportunities in the areas of administration, operations, project management and stakeholder management, in support of the Site General Manager.

What a typical day looks like:

• Manage day-to-day schedules/priorities to optimize Site General Manager's time and to ensure meeting preparedness
• Coordinate internal and external meetings (reservations, room bookings, etc.)
• Assist with food orders, event planning, and other business-related on-site and off-site meetings/events
• Manage email inbox, calendar and calls
• Book domestic and international travel in alignment with the company's travel policy, considering travel Visas, process, costs, and proper documentation
• Verifies and approves certain transactions on behalf of the GM
• Ensure the timely submission of purchase orders, expense reports for the GM and direct reports
• Other administrative and project duties as needed

The experience we’re looking to add to our team:

• Bachelor's degree or equivalent experience.
• 1-2 years of experience as an Executive Assistant supporting VP/GM level executives (including travel, event coordination, meeting preparations, and customer interactions).
• Proficiency in MS Office (Excel, PowerPoint, Outlook).
• Strong organizational skills, event coordination experience, and a customer service mindset.
• Ability to collaborate with cross-functional teams.
• Excellent written and verbal communication skills.
• Familiarity with the manufacturing business - a plus!

RM21

Flex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email [e-mail] and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).