Senior Executive Assistant

Find Great People | FGP; Spartanburg (SC); Hybride; USD 45 000 - 75 000; Plein temps

Résumé du poste

Find Great People | FGP in Spartanburg, SC is seeking an experienced Executive Assistant to support senior leadership and coordinate interactions with the corporate Board of Directors. The role is hybrid, with on-site and flexible scheduling based on leadership needs.

The ideal candidate will be highly organized, discreet, and proactive, capable of managing complex calendars across time zones, preparing board materials, and coordinating travel.

Qualifications

• 3+ years supporting senior leadership
• Experience supporting C-level executives preferred
• Direct experience supporting a corporate Board of Directors preferred
• Experience managing complex calendars and multiple priorities
• Experience coordinating domestic and international travel
• Experience in a large or complex corporate environment preferred
• Experience working with global teams is a plus
• Strong communication and professional interaction with senior contacts
• Excellent judgment, discretion, and handling of confidential information
• Strong organizational skills and attention to detail
• Ability to remain flexible and composed when priorities change
• Proficiency with Microsoft Outlook, Excel, Word, PowerPoint, and Teams
• Ability to work a hybrid schedule in Spartanburg

Responsabilités

• Provide high-level administrative support to senior leadership
• Manage complex calendars, scheduling changes, priorities, and meetings across multiple time zones
• Coordinate meetings involving senior leadership and the corporate Board of Directors
• Assist with prep and organization of Board materials, presentations, agendas, and meeting logistics
• Communicate professionally with Board members, senior leaders, customers, and external business contacts
• Prepare presentations, reports, meeting materials, correspondence, and other executive-level documents
• Coordinate domestic and international travel, including detailed itineraries, accommodations, transportation, and scheduling
• Manage confidential and sensitive business information with discretion
• Coordinate leadership meetings, planning sessions, offsite meetings, and other executive events
• Monitor requests, deadlines, and follow-up items to help ensure priorities stay on track
• Work closely with other administrative professionals and internal teams to coordinate schedules and activities
• Prepare expense reports, invoices, and other administrative documentation

Connaissances

Calendar management

Executive support

Board liaison

Travel coordination

Document preparation

Confidentiality

Stakeholder management

Meeting coordination

Cross-functional collaboration

Outils

Microsoft Outlook

Excel

Word

PowerPoint

Teams

Description du poste

We are seeking an experienced Executive Assistant for a key leadership support role with an established organization in Spartanburg, SC. This position will work closely with senior leadership and will have regular interaction with the company’s corporate Board of Directors.

The ideal candidate is polished, proactive, highly organized, and comfortable managing sensitive information and competing priorities. This role requires someone who can anticipate needs, communicate effectively at all levels of an organization, and provide exceptional support in a busy corporate environment.

This is a hybrid position, with the onsite schedule varying based on leadership needs and business priorities.

Description:

• Provide high-level administrative support to senior leadership
• Manage complex calendars, scheduling changes, priorities, and meetings across multiple time zones
• Coordinate meetings involving senior leadership and the corporate Board of Directors
• Assist with prep and organization of Board materials, presentations, agendas, and meeting logistics
• Communicate professionally with Board members, senior leaders, customers, and external business contacts
• Prepare presentations, reports, meeting materials, correspondence, and other executive-level documents
• Coordinate domestic and international travel, including detailed itineraries, accommodations, transportation, and scheduling
• Manage confidential and sensitive business information with discretion
• Coordinate leadership meetings, planning sessions, offsite meetings, and other executive events
• Monitor requests, deadlines, and follow-up items to help ensure priorities stay on track
• Work closely with other administrative professionals and internal teams to coordinate schedules and activities
• Prepare expense reports, invoices, and other administrative documentation

Qualifications:

• 3+ years of experience providing administrative support to senior leadership
• Previous experience supporting C-level executives strongly preferred
• Direct experience supporting a corporate Board of Directors strongly preferred
• Experience managing complex executive calendars and multiple competing priorities
• Experience coordinating domestic and international travel
• Experience working within a large or complex corporate environment preferred
• Experience working with global teams is a plus
• Strong communication skills and ability to interact professionally with senior-level internal and external contacts
• Excellent judgment, discretion, and ability to handle confidential information
• Strong organizational skills and attention to detail
• Ability to remain flexible and composed when priorities change
• Proficiency with Microsoft Outlook, Excel, Word, PowerPoint, and Teams
• Ability to work a hybrid schedule in Spartanburg with flexibility based on leadership needs