Executive Administrative Assistant to GM | Flexible Schedule

Amazon Inc.; Omaha (NE); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Job summary

Amazon.com Services LLC in Omaha, NE seeks an Administrative Assistant to support the General Manager and fulfillment center operations. The role requires high organization, discretion, and the ability to juggle multiple priorities with confidentiality.

Responsibilities include expense reporting, calendar management, event planning, travel arrangements, and cross-team coordination. Strong MS Office skills and prior executive support experience are essential.

Qualifications

• 1+ years working with computers and MS Office applications.
• 2+ years administrative support at executive level.
• 1+ year experience with event planning or project management.
• High school diploma or equivalent required.

Responsibilities

• Manage and complete expense reports for General Manager and senior leaders.
• Maintain schedules, plan events, coordinate meetings and conferences.
• Own conference room coordination and calendar management.
• Clerical duties: filing, emails, documents, and presentations.
• Prepare meeting notes, agendas and basic content.
• Arrange travel for GM and senior leaders.
• Assist internal communications across multiple platforms.
• Coordinate with vendors for FC upkeep and maintenance.

Skills

Microsoft Office

Executive support

Event planning

Project management

Education

High school diploma or equivalent

Associate or bachelor’s degree

Tools

Microsoft Office

Job description

Amazon.com Services LLC in Omaha, NE seeks an Administrative Assistant to support the General Manager and fulfillment center operations. The role requires high organization, discretion, and the ability to juggle multiple priorities with confidentiality.

Responsibilities include expense reporting, calendar management, event planning, travel arrangements, and cross-team coordination. Strong MS Office skills and prior executive support experience are essential.