Executive Assistant to CEO & Strategy Team (On-site)

Dynabrade, Inc.; Town of Clarence (NY); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Competitive salary

Benefits

Growth opportunities

Job summary

Dynabrade, Inc. is seeking a highly organized Executive Assistant to support the President & CEO and the Executive management team.

The role ensures seamless daily operations within a fast‑paced manufacturing and global sales environment, managing multiple calendars, coordinating strategic projects, and acting as a communication link across executives, internal departments, and external partners. The Executive Assistant will handle travel arrangements, prepare briefing materials, and support KPI

Qualifications

• 3–5 years of executive‑level support experience, ideally in manufacturing or B2B.
• Bachelor's degree preferred; equivalent experience considered.
• Experience supporting senior leaders and cross‑functional teams.
• Ability to manage multiple concurrent projects and priorities.
• Proficient in MS Office, Google, and AI collaboration tools.
• Excellent organizational and communication skills.

Responsibilities

• Manage and optimize executive calendars, meetings, and travel arrangements.
• Prepare and edit correspondence, spreadsheets, reports, presentations, and briefing materials.
• Anticipate executive needs and proactively manage tasks.
• Handle confidential company information with discretion.
• Facilitate communication between executives and departments.
• Support initiatives related to product launches, trade shows, and organizational priorities.
• Assist with gathering information for KPIs and leadership metrics and preparing related reports and presentations.
• Coordinate leadership meetings, offsite sessions, and events.
• Prepare agendas, compile materials, and track action items.
• Support cross‑functional projects and deadlines.
• Serve as a point of contact for distributors, vendors, and partners.
• Coordinate visits and tours for customers and business partners.
• Ensure visitors experience Dynabrade's culture of quality and innovation.
• Maintain organized systems for documentation and workflows.
• Assist with preparations for trade shows and corporate events.
• Identify opportunities to improve processes and efficiency.

Skills

Exceptional organizational skills

Excellent communication skills

Ability to manage multiple projects

Professional, resourceful, customer‑or

Flexible team player

Cross-functional coordination

Discretion with confidential info

MS Office & Google Suite

AI collaboration tools

Education

Bachelor's degree preferred; equivalent experience considered

Tools

Microsoft Office

Google Workspace

ERP/CRM systems

Job description

Dynabrade, Inc. is seeking a highly organized Executive Assistant to support the President & CEO and the Executive management team.

The role ensures seamless daily operations within a fast‑paced manufacturing and global sales environment, managing multiple calendars, coordinating strategic projects, and acting as a communication link across executives, internal departments, and external partners. The Executive Assistant will handle travel arrangements, prepare briefing materials, and support KPI