Executive Assistant to CEO — Strategic Operations Partner

Dream Team; Chattanooga (TN); On-site; USD 50,000 - 75,000; Full time

Job summary

Dream Team seeks an Executive Assistant to be the CEO's operational right hand, managing calendars, communications, travel, and special initiatives to keep the CEO's time protected and the business running smoothly.

You will interface with the leadership team, vendors, and new hires, handling discretion with warmth and proactive follow-through. If you thrive in a fast-paced, confidential environment and anticipate needs before they arise, this role is for you.

Qualifications

• 3+ years in an executive support or equivalent role.
• Excellent written and verbal communication across media.
• Proficiency with Microsoft Office Suite, Google Workspace, and PM tools.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the CEO's full calendar, schedule meetings, protect deep-work blocks, and coordinate shifting priorities daily.
• Draft and manage executive correspondence, proposals, follow-up emails, and client-facing presentations.
• Coordinate travel arrangements, itineraries, and logistics for the CEO and leadership team.
• Track open action items, special projects, and strategic initiatives; provide status updates weekly.
• Serve as first point of contact for executive communications, visitors, and GC partner inquiries.
• Support business development: prepare capabilities materials and coordinate follow-up sequences.
• Manage office operations including supply ordering, vendor relationships, and facility coordination.
• Support HR coordination: onboarding logistics, new hire scheduling, and team-wide communications.
• Maintain confidential executive files and sensitive communications with absolute discretion.

Skills

Executive support

Calendar management

Discretion

Communication

Proactive follow-through

Tools

MS Office

Google Workspace

Asana

Notion

Monday.com

Job description

Dream Team seeks an Executive Assistant to be the CEO's operational right hand, managing calendars, communications, travel, and special initiatives to keep the CEO's time protected and the business running smoothly.

You will interface with the leadership team, vendors, and new hires, handling discretion with warmth and proactive follow-through. If you thrive in a fast-paced, confidential environment and anticipate needs before they arise, this role is for you.