Executive Administrative Assistant

Dynabrade, Inc.; Town of Clarence (NY); Vor Ort; USD 70.000 - 95.000; Vollzeit

Benefits dieser Stelle

Competitive salary

Benefits

Growth opportunities

Zusammenfassung

Dynabrade, Inc. is seeking a highly organized Executive Assistant to support the President & CEO and the Executive management team.

The role ensures seamless daily operations within a fast‑paced manufacturing and global sales environment, managing multiple calendars, coordinating strategic projects, and acting as a communication link across executives, internal departments, and external partners. The Executive Assistant will handle travel arrangements, prepare briefing materials, and support KPI

Qualifikationen

• 3–5 years of executive‑level support experience, ideally in manufacturing or B2B.
• Bachelor's degree preferred; equivalent experience considered.
• Experience supporting senior leaders and cross‑functional teams.
• Ability to manage multiple concurrent projects and priorities.
• Proficient in MS Office, Google, and AI collaboration tools.
• Excellent organizational and communication skills.

Aufgaben

• Manage and optimize executive calendars, meetings, and travel arrangements.
• Prepare and edit correspondence, spreadsheets, reports, presentations, and briefing materials.
• Anticipate executive needs and proactively manage tasks.
• Handle confidential company information with discretion.
• Facilitate communication between executives and departments.
• Support initiatives related to product launches, trade shows, and organizational priorities.
• Assist with gathering information for KPIs and leadership metrics and preparing related reports and presentations.
• Coordinate leadership meetings, offsite sessions, and events.
• Prepare agendas, compile materials, and track action items.
• Support cross‑functional projects and deadlines.
• Serve as a point of contact for distributors, vendors, and partners.
• Coordinate visits and tours for customers and business partners.
• Ensure visitors experience Dynabrade's culture of quality and innovation.
• Maintain organized systems for documentation and workflows.
• Assist with preparations for trade shows and corporate events.
• Identify opportunities to improve processes and efficiency.

Kenntnisse

Exceptional organizational skills

Excellent communication skills

Ability to manage multiple projects

Professional, resourceful, customer‑or

Flexible team player

Cross-functional coordination

Discretion with confidential info

MS Office & Google Suite

AI collaboration tools

Ausbildung

Bachelor's degree preferred; equivalent experience considered

Tools

Microsoft Office

Google Workspace

ERP/CRM systems

Jobbeschreibung

Description

Summary of Job

Dynabrade is seeking a highly organized and proactive Executive Assistant to support our President & CEO and the Executive management team. The role is critical to ensuring seamless daily operations within a fast-paced manufacturing and global sales environment. The Executive Assistant will manage multiple schedules, coordinate strategic projects, and serve as a key communication link between executives, internal departments, and external partners.

Why Join Dynabrade?

• Play a key role in supporting a global industry leader.
• Collaborative culture focused on innovation and continuous improvement.
• Competitive salary, benefits, and growth opportunities.

Essential Duties and Responsibilities

Regular tasks performed and outcomes to be accomplished on the job. Other duties may be assigned.

Executive Support

• Manage and optimize executive calendars, meetings, and travel arrangements.
• Prepare and edit correspondence, spreadsheets, reports, presentations, and briefing materials.
• Anticipate executive needs and proactively manage tasks.
• Handle confidential company information with discretion.

Cross-Department Coordination

• Facilitate communication between executives and departments.
• Support initiatives related to product launches, trade shows, and organizational priorities.
• Assist with gathering information for KPIs and leadership metrics and preparing related reports and presentations.

Project & Meeting Management

• Coordinate leadership meetings, offsite sessions, and events.
• Prepare agendas, compile materials, and track action items.
• Support cross-functional projects and deadlines.

Customer & Partner Interaction

• Serve as a point of contact for distributors, vendors, and partners.
• Coordinate visits and tours for customers and business partners.
• Ensure visitors experience Dynabrade's culture of quality and innovation.

Operational & Administrative Excellence

• Maintain organized systems for documentation and workflows.
• Assist with preparations for trade shows and corporate events.
• Identify opportunities to improve processes and efficiency.

Requirements

Knowledge, Skills and Abilities

• Bachelor's degree preferred; equivalent experience considered.
• 3-5 years of executive-level support experience, ideally in manufacturing or B2B.
• Experience supporting senior leaders and cross-functional teams.
• Exceptional organizational and communication skills.
• Proficient in Microsoft Office, Google, and AI collaboration tools.
• Ability to manage multiple concurrent projects and priorities.
• Professional, resourceful, and customer-service oriented.
• Flexible team player, willing to adapt to change and unafraid of challenges
• Familiarity with ERP/CRM systems is a plus.

Physical Job Requirements and Work Environment

• On-site at Dynabrade's Clarence, NY facility.
• Ability to support extended hours during peak periods or events.
• Occasional support for companywide meetings and visiting customers.
• Use of hearing protection, eye protection and safety shoes required. Hearing and eye protection provided. Safety shoes and prescription safety eyewear covered by reimbursement program.