Executive Assistant

KCG Industrial; Clute (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

KCG Industrial is seeking an Executive Assistant to provide comprehensive support to the CEO in a fast-paced environment. The role requires exceptional attention to detail, strong communication, and the ability to manage multiple priorities while safeguarding confidential information.

Responsibilities include calendar management, coordinating meetings and travel, preparing correspondence and presentations, and serving as a liaison with internal and external stakeholders.

Qualifications

• 2+ years of administrative support experience.
• Strong organizational skills with keen attention to detail.
• Highly self-motivated with strong attention to detail.
• Strong Microsoft Office skills including Word, Excel, PowerPoint.
• The ability to think strategically and streamline tasks.
• Ability to handle sensitive employee and safety information with confidentiality.
• Multitask and thrive in a fast-paced, deadline-driven environment.
• Excellent written and verbal communication skills.
• Presents a positive professional image to internal/external stakeholders.
• KCG Industrial maintains a drug-free workplace and will require pre-employment drug & substance abuse testing before hire.

Responsibilities

• Provide general administrative duties to CEO such as scheduling meetings, answering phones, handling mail, managing expense reports, arranging travel, creating/maintaining spreadsheets, filing/copying, organizing paper and electronic documents.
• Calendar management for CEO
• Aid executive in preparing for meetings
• Responding to emails and document requests on behalf of executives
• Draft slides, meeting notes and documents for executives
• Event coordination, catering, AV equipment, etc for company and client events

Skills

Calendar management

Executive support

Communication

Multitasking

Discretion / confidentiality

Microsoft Office

Relationship management

Travel coordination

Time management

Tools

Microsoft Office Suite

Presentation software

Job description

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive support to the CEO. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced, dynamic environment. The ideal candidate will be a strategic partner who anticipates needs, maintains confidentiality, and ensures seamless day-to-day operations for the executive office.

The Executive Assistant will manage the CEO’s calendar, coordinate meetings and travel, prepare correspondence and presentations, and serve as a key liaison between the CEO and internal/external stakeholders. This position offers the opportunity to work closely with senior leadership and play an integral role in the success and efficiency of the organization.

Job Duties:

Provide general administrative duties to CEO such as scheduling meetings, answering phones, handling mail, managing expense reports, arranging travel, creating/maintaining spreadsheets, filing/copying, organizing paper and electronic documents.

Calendar management for CEO

Aid executive in preparing for meetings

Responding to emails and document requests on behalf of executives

Draft slides, meeting notes and documents for executives

Event coordination, catering, AV equipment, etc for company and client events

Required Skills:

2+ years of administrative support experience

Strong organizational skills with keen attention to detail

Highly self-motivated with strong attention to detail

Strong Microsoft Office skills including Word, Excel, PowerPoint

The ability to think strategically and streamline tasks in an efficient manner

Ability to handle sensitive employee and safety information with confidentiality

Ability to multitask and thrive in a fast-paced, deadline-driven environment

Highly professional with strong customer service focus

Excellent written and verbal communication skills

Exceptional organizational skills

High level of sensitivity to confidential information

Presents a positive professional image to internal/external stakeholders

KCG Industrial maintains a drug-free workplace and will require pre-employment drug & substance abuse testing before hire.