Executive Assistant to CEO — On-Site, Fast-Paced Role

Alliance; New York (NY); On-site; USD 38,000 - 53,000; Full time

Benefits offered by this job

Health insurance

Paid time off

On-site work environment

Job summary

Alliance in Manhattan, NY is seeking an experienced Administrative Assistant to provide comprehensive support to the executive team. You will manage calendars, client communications, travel arrangements, and cross-team coordination in a fast-paced, on-site environment.

Key duties include prioritizing meetings, preparing correspondence, and ensuring confidential handling of sensitive information. The role requires 3–5 years of relevant experience, strong MS Office and Expensify skills, and a

Qualifications

• 3–5 years of experience as an Assistant or in a fast-paced environment.
• Strong organizational skills and ability to manage multiple tasks.
• Proficiency in Microsoft Office Suite and Expensify; tech-savvy; quick to learn new tools.

Responsibilities

• Manage CEO calendar, schedule meetings, and handle conflicts.
• Serve as point of contact for clients, maintain timely follow-up and relationships.
• Arrange detailed travel (flights, accommodations, itineraries) for the CEO.
• Support team coordination with clerical staff and monitor tasks.
• Prepare memos, presentations, expense reports, and emails.

Skills

Calendar management

Microsoft Office

Expensify

Organizational skills

Multitasking

Communication

Discretion/confidentiality

Customer service

Learning new tools

Tools

Microsoft Office Suite

Expensify

Job description

Alliance in Manhattan, NY is seeking an experienced Administrative Assistant to provide comprehensive support to the executive team. You will manage calendars, client communications, travel arrangements, and cross-team coordination in a fast-paced, on-site environment.

Key duties include prioritizing meetings, preparing correspondence, and ensuring confidential handling of sensitive information. The role requires 3–5 years of relevant experience, strong MS Office and Expensify skills, and a