Executive Assistant to CEO | Global Travel & Calendar

Confidential Asset Management Organization; New York (NY); On-site; USD 113,000 - 138,000; Full time

Job summary

Confidential Asset Management Firm in Midtown Manhattan, NY is seeking an experienced Executive Assistant to support the CEO's business and personal calendar and administrative needs.

The ideal candidate is well-spoken, self-sufficient, and extremely organized, with excellent judgment to prioritize multiple and potentially competing requests in a fast-paced environment. The role requires discretion with confidential information and a proactive, collaborative approach across teams.

Qualifications

• 5+ years of Executive or Personal Assistant experience in Financial Services or Professional Services.
• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Highly organized with strong attention to detail and accuracy.
• Exceptional verbal and written communication skills.
• Proactive and self-motivated; able to anticipate the needs of others.
• Able to juggle multiple assignments and prioritizing with a sense of urgency.
• Self-starter who works well independently and collaboratively across teams.
• Trustworthy with discretion in handling confidential information.
• Punctual and dependable.

Responsibilities

• Coordinate internal and external meetings with timely, accurate logistics, communication, and follow-up.
• Arrange domestic and international travel, including restaurant and entertainment reservations.
• Prepare monthly expense reports, identifying and resolving discrepancies.
• Proactively check in with the CEO and broader internal support team.
• Screen communications and route priorities with professionalism.
• Maintain accurate contact information in Outlook and the CRM.
• Maintain strict confidentiality regarding CEO, client, and company information.
• Support personal and special projects as directed.

Skills

Communication

Organization

Proactivity

Prioritization under pressure

Attention to detail

Multi-tasking

Team collaboration

Discretion

Punctuality

Tools

MS Office Suite

Job description

Confidential Asset Management Firm in Midtown Manhattan, NY is seeking an experienced Executive Assistant to support the CEO's business and personal calendar and administrative needs.

The ideal candidate is well-spoken, self-sufficient, and extremely organized, with excellent judgment to prioritize multiple and potentially competing requests in a fast-paced environment. The role requires discretion with confidential information and a proactive, collaborative approach across teams.