Executive Assistant

Parker Management; Savannah (GA); On-site; USD 70,000 - 100,000; Full time

Job summary

Parker Management is seeking an Executive Assistant to the CEO to serve as a trusted strategic partner, keeping the CEO organized, informed, and operating at peak effectiveness. You will manage complex priorities, coordinate executive-level activities, and handle highly confidential information while representing the office with professionalism.

With 5+ years supporting C-suite executives in fast-paced environments, you will excel in Microsoft Office and Google Workspace, communicating

Qualifications

• 5+ years supporting a C-suite executive in a fast-paced corporate setting.
• Proficient with Outlook, Excel, PowerPoint and Google Workspace.
• Manage calendars, priorities and confidential information with discretion.
• Collaborate with senior leaders, external partners, and key stakeholders.
• Anticipate needs and work independently with minimal direction.

Responsibilities

• Manage a complex and evolving calendar for the CEO.
• Anticipate needs, resolve conflicts, and streamline daily operations.
• Coordinate executive travel, itineraries, and logistics.
• Respond to urgent requests and maintain executive communications.
• Build relationships with senior leaders and external partners.
• Exercise discretion with highly confidential information.
• Track action items and ensure timely completion.
• Support executive meetings and special projects as needed.
• Occasionally work outside standard hours to support business needs.

Skills

Calendar management

Discretion

Executive support

Stakeholder communication

Independent worker

Tools

Microsoft Office

Google Workspace

Job description

As the Executive Assistant to the CEO, you will serve as a trusted strategic partner responsible for keeping the CEO organized, informed, and operating at maximum effectiveness. This role requires extensive experience supporting senior executives in a fast-paced, high-demand environment. You will manage complex priorities, coordinate executive-level activities, handle highly confidential information, and act as an extension of the CEO in interactions with internal and external stakeholders.

Responsibilities:

• Manage a complex and constantly evolving calendar, ensuring the CEO's time is prioritized effectively and aligned with strategic business needs.
• Proactively anticipate the CEO's needs, identify potential conflicts or challenges, and implement solutions before issues arise.
• Coordinate business travel, including flights, lodging, transportation, itineraries, travel documentation, and last- minute adjustments.
• Serve as a trusted administrative partner, responding quickly and effectively to changing priorities, urgent requests, and executive needs.
• Build and maintain strong relationships with senior leaders, external partners, and key stakeholders while facilitating effective communication and follow-through.
• Exercise impeccable judgment and discretion when managing highly sensitive business, financial, organizational, and personnel information.
• Track and execute critical action items, ensuring seamless day-to-day executive operations and timely completion of priorities.
• Maintain professional communications on behalf of the CEO and represent the office with executive presence and professionalism.
• Support executive meetings, leadership events, and special projects as assigned.
• Remain available to support business needs, including occasional work outside traditional business hours.

Requirements

• 5+ years of experience supporting a C-suite executive or senior leadership team in a fast-paced corporate environment.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Excel, and PowerPoint, as well as Google Workspace.
• Demonstrated ability to manage complex calendars, competing priorities, and confidential information with exceptional discretion.
• Experience communicating and collaborating with senior leaders, external partners, and key stakeholders.
• Proven ability to anticipate executive needs and operate independently with minimal direction.

Preferred Qualifications

• Experience supporting executive leadership within a multi-location, high-growth, or complex organization.
• Experience coordinating executive travel, leadership meetings, and special projects.