Executive Assistant to Chief Executive Officer

Pocketbook Agency; New York (NY); On-site; USD 130,000 - 150,000; Full time

Benefits offered by this job

Full benefits package

Job summary

A leading financial services firm in New York City is searching for an Executive Assistant to support the CEO. This dynamic role is perfect for a proactive professional with 4-5+ years of experience in an executive support capacity. Responsibilities include managing complex schedules, coordinating meetings and travel, and ensuring seamless daily operations. Offering a competitive salary of $130,000 to $150,000, this position involves in-office work with occasional remote flexibility. Join a collaborative culture and contribute to a rapidly growing organization.

Qualifications

• 4-5+ years supporting a senior executive.
• Preferably in financial services or data-driven industry.
• Highly polished, professional demeanor.

Responsibilities

• Manage complex executive calendar and travel arrangements.
• Coordinate end-to-end meeting logistics.
• Serve as strategic partner to the CEO.

Skills

Executive support experience

Communication skills

Proactive mindset

Problem-solving abilities

Tech-savvy

Organizational skills

Adaptability

Tools

Microsoft Office Suite

Job description

We are looking for an experienced, highly polished Executive Assistant to support the CEO of a rapidly growing, data-driven financial services organization in New York City. This company has experienced significant growth over the past two decades and offers a dynamic, fast-paced environment with strong leadership and a collaborative culture. This is an exciting opportunity to partner closely with a driven executive and play a critical role in keeping daily operations running seamlessly. This role is ideal for a proactive, confident professional who thrives in high-performance environments, enjoys managing complex logistics, and is comfortable managing up.

Responsibilities:

• Manage and maintain a highly complex and ever-changing executive calendar, including scheduling meetings, appointments, and travel arrangements
• Coordinate meetings end-to-end, including room bookings, technology setup, and catering/lunch ordering
• Serve as a gatekeeper and strategic partner to the CEO, prioritizing requests and managing time effectively
• Coordinate transportation logistics, including daily driver scheduling
• Provide light personal support, including handling occasional errands and personal scheduling needs
• Prepare meeting materials, presentations, and reports as needed
• Attend meetings when necessary, take notes, and track follow-ups/action items
• Partner closely with the Office Manager to ensure smooth day-to-day office operations
• Assist with general office coordination, including vendor communication and event support
• Handle confidential information with the highest level of discretion and professionalism

Requirements:

• 4–5+ years of experience supporting a senior executive in an Executive Assistant capacity
• Background in financial services or another data-driven, fast-paced industry strongly preferred
• Highly polished, professional demeanor with strong communication skills
• Confident and assertive, able to push back, manage up, and hold an executive accountable
• Proactive, solutions-oriented mindset with strong problem-solving abilities
• Tech-savvy with proficiency in Microsoft Office Suite (Outlook, Teams, etc.)
• Strong organizational skills with exceptional attention to detail
• Energetic, personable, and able to build rapport with a dynamic executive
• Ability to juggle competing priorities and adapt quickly in a fast-moving environment

Schedule:

• Monday–Friday, approximately 8:30 AM – 5:00 PM
• In-office 5 days per week, with occasional flexibility for remote work

Compensation:

$130,000 – $150,000 base salary (DOE) & Full benefits package offered

Location:

New York, NY (Fully In-Office)