Executive Assistant to CEO — Travel-Ready & Strategic

Sbhonline; New York (NY); Hybrid; USD 50,000 - 60,000; Full time

Job summary

Sbhonline is seeking an Executive Assistant in Brooklyn, NY, to provide high-level administrative and operational support to the CEO. This role focuses on calendar management, communications, travel logistics, and board-related coordination.

The ideal candidate thrives in a fast-paced, confidential environment, delivers precise scheduling, prepares briefing materials, and supports governance activities while traveling as needed to Brooklyn and Manhattan.

Qualifications

• Previous experience as an Executive Assistant, Personal Assistant, or similar executive support role is required.
• Experience in the social services, nonprofit, healthcare, or medical field is strongly preferred.
• Outstanding organizational, time management, and multitasking skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Ability to work independently while managing multiple priorities and deadlines.
• Professional demeanor with exceptional discretion and the ability to handle confidential information.
• Strong problem-solving skills with a proactive, solutions-oriented mindset.
• Must be willing and able to travel between Brooklyn and Manhattan as needed.

Responsibilities

• Serve as the primary point of contact for internal and external communications on behalf of the CEO.
• Screen and manage phone calls, emails, correspondence, and other communications.
• Coordinate communication and follow-up with government agencies, donors, funders, community organizations, and strategic partners.
• Manage and maintain the CEO's complex calendar, including meetings, events, travel, and scheduling priorities.
• Coordinate logistics for executive leadership meetings, Board of Directors meetings, donor events, and community engagements.
• Arrange executive travel, prepare itineraries, and manage expense reports and reimbursements.
• Anticipate scheduling conflicts and proactively adjust priorities as needed.
• Prepare agendas, reports, presentations, research materials, and executive briefing documents.
• Attend meetings, record notes, and prepare meeting summaries with action items.
• Develop project plans, dashboards, and status reports to support executive decision-making.
• Organize and maintain confidential files, records, and executive documentation.
• Support nonprofit governance activities and assist with reporting and compliance requirements.
• Perform additional administrative and operational duties as assigned.

Skills

Executive support

Organization

Communication

MS Office

Bilingual

Education

High school diploma or GED

Associate's degree preferred

Tools

Microsoft Office Suite

Job description

Sbhonline is seeking an Executive Assistant in Brooklyn, NY, to provide high-level administrative and operational support to the CEO. This role focuses on calendar management, communications, travel logistics, and board-related coordination.

The ideal candidate thrives in a fast-paced, confidential environment, delivers precise scheduling, prepares briefing materials, and supports governance activities while traveling as needed to Brooklyn and Manhattan.