Executive Assistant to CEO — Fully Remote, Global Travel

The Vault; United States; À distance; USD 85 000 - 130 000; Plein temps

Résumé du poste

The Vault is seeking an experienced Executive Assistant to support the CEO in a fully remote capacity. You will manage the CEO’s calendar, prepare meeting materials, handle correspondence, and coordinate cross‑functional tasks across multiple entities in the digital-asset sector.

The role requires strong organization, discretion, and exceptional written English. You’ll work with the CEO and Operations Manager in Limassol to ensure timely decisions and smooth operations while maintaining

Qualifications

• 3+ years as an executive assistant to a C-level executive.
• Proven experience supporting an executive remotely.
• Very organized and self-directed: calendars, follow-up lists and trackers are your normal way of working.
• Good written English: you can draft a letter or a memo that needs little correction.
• Able to move tasks forward through people who do not report to you, including senior ones.
• Absolute discretion: you will see the CEO's calendar, personal matters and confidential company data.
• Availability during Cyprus business hours (EET/EEST), with flexibility when travel or urgent matters require it.
• Russian is a plus.

Responsabilités

• Calendar and meetings: run the CEO's calendar, scheduling, priorities, conflicts and time zones; prepare materials and ensure the right people and documents are in the room, whether virtual or physical.
• Record decisions, assignments and deadlines from meetings; follow up with owners; report status back to the CEO.
• Plan and book business travel end to end: flights, hotels, transfers, visas, and a clear itinerary with all details in one place.
• Handle personal administration for the CEO within an agreed scope: appointments, documents, travel, payments.
• Triage the CEO's inbox; draft replies, letters and memos; ensure important messages get answered on time.
• Act as the point of contact between the CEO and internal teams, external partners and providers; manage KYB requests with the Operations Manager.
• Weekly overview: produce a short weekly summary for the CEO: upcoming week, open follow-ups, decisions waiting on him.

Connaissances

Organized

Written English

Discretion

Influence without authority

Remote executive support

Outils

Google Workspace

Microsoft 365

ClickUp

Description du poste

The Vault is seeking an experienced Executive Assistant to support the CEO in a fully remote capacity. You will manage the CEO’s calendar, prepare meeting materials, handle correspondence, and coordinate cross‑functional tasks across multiple entities in the digital-asset sector.

The role requires strong organization, discretion, and exceptional written English. You’ll work with the CEO and Operations Manager in Limassol to ensure timely decisions and smooth operations while maintaining