Remote Executive Assistant to CEO - EST Hours

Collective Residential; United States; Remote; USD 28,000 - 33,000; Full time

Benefits offered by this job

Remote work

Job summary

Collective Residential is seeking a highly skilled Virtual Executive Assistant to support our CEO from a remote location. The role requires flexibility to work EST hours and respond to urgent priorities outside standard hours when travel or high-priority matters arise.

You will manage complex schedules across multiple companies, coordinate domestic and international travel, prepare documents, and maintain strict confidentiality while developing efficient workflows with AI tools.

Qualifications

• 5+ years of experience as an Executive Assistant, with at least 2 years supporting C-level executives in a fast-paced environment.
• Fluent English with excellent written and verbal communication skills and a neutral accent.

Responsibilities

• Manage complex scheduling, including internal and external meetings, calls, and events across multiple time zones.
• Coordinate travel arrangements (domestic and international), including flights, accommodations, and ground transportation.
• Support event planning for leadership meetings, board sessions, and special projects.
• Anticipate the CEO’s needs and proactively resolve issues before they arise.
• Provide day-to-day administrative support, including email management, document preparation, and follow-ups.
• Maintain strict confidentiality while managing sensitive company and personal information.
• Serve as a point of contact between the CEO and internal/external stakeholders.
• Adapt seamlessly between multiple companies and business priorities, handling shifting demands with professionalism.
• Providing support for personal travel, meetings and errands.
• Be available during evenings or weekends when urgent CEO support is required.
• Utilize technology and AI tools to improve efficiency and streamline workflows.

Skills

Executive Assistant

C-level support

Calendar management

Travel coordination

Email management

Confidentiality

Multitasking

Time-zone expertise

Tools

AI tools

Job description

Collective Residential is seeking a highly skilled Virtual Executive Assistant to support our CEO from a remote location. The role requires flexibility to work EST hours and respond to urgent priorities outside standard hours when travel or high-priority matters arise.

You will manage complex schedules across multiple companies, coordinate domestic and international travel, prepare documents, and maintain strict confidentiality while developing efficient workflows with AI tools.