Remote Executive Assistant to CEO & COO

Rivia Mind; New Jersey; Remote; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Annual office closure + 7 holidays

Flexible Benefit Reimbursement

Referral bonus potential

Job summary

Rivia Mind is a NYC-based mental health practice providing access to high-quality care for patients across NY, NJ, CT, FL, and MA. We are seeking an Administrative Assistant to support the CEO and COO with calendar management, travel planning, and project coordination in a remote-ready role.

The ideal candidate will have at least 2 years in administrative support, comfort with virtual collaboration, and strong organizational skills.

Qualifications

• Bachelor's Degree required.
• Minimum 2 years of administrative support or customer service experience.
• Experience handling confidential tasks.
• Comfortable supporting C-Suite members in a virtual setting.
• Proficient with Google Suite, Monday.com, Salesforce and EHR/EMR platforms.

Responsibilities

• Manage calendar for CEO and COO with internal and external meetings.
• Coordinate domestic travel and plan priority initiatives.
• Prepare and edit documents, presentations, and reports for executive meetings.
• Own meeting coordination with agenda, notes, and action items follow-up.
• Maintain confidentiality of sensitive information.

Skills

Organization

Resourcefulness

Attention to detail

Initiative

Education

Bachelor's Degree

Tools

Google Suite

Monday.com

Salesforce

EHR/EMR

Job description

Rivia Mind is a NYC-based mental health practice providing access to high-quality care for patients across NY, NJ, CT, FL, and MA. We are seeking an Administrative Assistant to support the CEO and COO with calendar management, travel planning, and project coordination in a remote-ready role.

The ideal candidate will have at least 2 years in administrative support, comfort with virtual collaboration, and strong organizational skills.