Remote Executive Assistant to CEO/COO

Rivia Mind; Lorida (FL); Remote; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Paid holidays

Flexible benefits

Job summary

Rivia Mind, a psychiatry‑driven mental health practice, is seeking an Administrative Assistant to support the CEO and COO in a remote-friendly environment. You will manage calendars, coordinate travel, and prepare executive documents while driving strategic initiatives with discretion.

The role requires 2+ years in admin support, a Bachelor's degree, and proficiency with Google Suite, Monday.com, Salesforce, and EMR platforms.

Qualifications

• Bachelor's degree required.
• 2+ years in administrative support or customer service.
• Experience handling confidential information and supporting C-Suite remotely.

Responsibilities

• Manage COO and CEO calendars, schedule internal and external meetings, and coordinate domestic travel.
• Plan and coordinate company events and special projects with executive team.
• Prepare and edit documents, presentations, and reports for executive meetings.
• Own meeting coordination with agendas, note-taking, and action items follow-up.
• Maintain confidentiality of sensitive information and support executive time management.

Skills

Calendar management

Executive support

Travel coordination

Communication

Meetings coordination

Education

Bachelor's Degree

Tools

Google Suite

Monday.com

Salesforce

EHR/EMR platforms

Job description

Rivia Mind, a psychiatry‑driven mental health practice, is seeking an Administrative Assistant to support the CEO and COO in a remote-friendly environment. You will manage calendars, coordinate travel, and prepare executive documents while driving strategic initiatives with discretion.

The role requires 2+ years in admin support, a Bachelor's degree, and proficiency with Google Suite, Monday.com, Salesforce, and EMR platforms.