Executive Assistant & Strategy Operations Partner

Vantage Senior Care; Lincolnwood (IL); On-site; USD 38,000 - 60,000; Full time

Job summary

Vantage Senior Care in Lincolnwood, IL, seeks an Executive Assistant to serve as strategic partner to leadership, optimizing schedules, travel, and communications while safeguarding sensitive data. Responsibilities include complex calendar management, end-to-end travel logistics, meeting coordination, and creating polished presentations and reports.

Also gatekeeping, basic accounting, and filing systems to ensure smooth operations.

Qualifications

• 1–3 years of experience in a senior administrative support role.
• Proficiency in MS Office or Google Workspace.
• Ability to manage confidential information with discretion and integrity.
• Excellent written and verbal communication skills.
• Strong multi-tasking and prioritization under tight deadlines.

Responsibilities

• Manage executive calendars, scheduling appointments, meetings, and events.
• Coordinate end-to-end travel arrangements including flights, hotels, and transport.
• Coordinate meetings and liaise with internal/external stakeholders; prepare agendas and follow-ups.
• Create polished PowerPoint presentations, executive reports, and strategic communications.
• Gatekeeping and front-desk duties; screen calls and route correspondence.
• Support basic accounting tasks: vendor invoices, AP/AR data, petty cash, expense reports.
• Protect confidential company data and sensitive payroll/initiatives with discretion.
• Maintain digital/paper filing, courier coordination, and office supplies.

Skills

Discretion & Integrity

Communication

Organization

Time management

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree in Business Administration/Communications

Tools

Microsoft Office Suite

Google Workspace

QuickBooks

Job description

Vantage Senior Care in Lincolnwood, IL, seeks an Executive Assistant to serve as strategic partner to leadership, optimizing schedules, travel, and communications while safeguarding sensitive data. Responsibilities include complex calendar management, end-to-end travel logistics, meeting coordination, and creating polished presentations and reports.

Also gatekeeping, basic accounting, and filing systems to ensure smooth operations.