Strategic Executive Assistant to Leadership & Board

COMMUNITY HEALTH PARTNERSHIP OF ILLINOIS; Chicago (IL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Collaborative environment

Leadership exposure

Growth opportunities

Job summary

Community Health Partnership of Illinois seeks an organized Executive Assistant to provide comprehensive administrative support to the President, CEO, and senior leadership. You will manage calendars, coordinate meetings and travel arrangements, handle expense reporting, and assist with special projects with discretion.

Ideal candidates have 3–5+ years of executive assistant experience, preferably in healthcare, and strong Microsoft Office proficiency.

Qualifications

• Proven experience providing administrative or executive-level support in a professional setting.
• Strong organizational skills with the ability to manage multiple priorities and deadlines effectively.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy in document preparation and task execution.
• Ability to handle sensitive information with discretion and professionalism.
• Proficiency with common office software and collaboration tools, including email, calendars, spreadsheets, and presentation applications.
• Strong problem-solving skills and the ability to work independently with minimal supervision.
• Professional demeanor and a service-oriented approach.

Responsibilities

• Provide comprehensive administrative support to the President and CEO, the Board of Directors and senior leadership, including calendar management, meeting coordination, and travel arrangements.
• Schedule Board and Board committee meetings, takes minutes and organizes board packets and board events.
• Prioritize and manage incoming communications, ensuring timely follow-up and clear action items.
• Prepare, proofread, and format correspondence, presentations, reports, and other business documents.
• Coordinate meetings and events, including scheduling, agenda preparation, materials distribution, and note-taking when needed.
• Track deadlines, manage task follow-up, and support project coordination across departments.
• Maintain organized filing systems, records, and confidential information with discretion.
• Serve as a point of contact between executives, internal teams, and external partners.
• Assist with expense reporting, invoice processing, and other administrative workflows as assigned.
• Identify opportunities to improve office processes and help implement efficient administrative practices.

Skills

Executive support

Organizational skills

Communication skills

Attention to detail

Discretion

Office software

Problem solving

Multitasking

Time management

Education

High school diploma

Bachelor or technical degree

Tools

Microsoft Office Suite

Adobe Acrobat

AI platforms

Job description

Community Health Partnership of Illinois seeks an organized Executive Assistant to provide comprehensive administrative support to the President, CEO, and senior leadership. You will manage calendars, coordinate meetings and travel arrangements, handle expense reporting, and assist with special projects with discretion.

Ideal candidates have 3–5+ years of executive assistant experience, preferably in healthcare, and strong Microsoft Office proficiency.