Executive Assistant to CEO & Board - Strategic Partner

AgeOptions; Oak Park (IL); Sur place; USD 48 000 - 65 000; Plein temps

Avantages offerts par ce poste

Medical, dental, vision benefits

403(b) retirement plan

Competitive benefits package

Résumé du poste

AgeOptions, based in Oak Park, IL, is seeking an Executive Assistant to provide high-level administrative support to the CEO. The role coordinates CEO schedules, boards, and advisory councils, and interacts with senior leadership to ensure efficient operations.

You will manage calendars, prepare materials, handle confidential information, coordinate travel, and support board communications. The position is full-time, in-office, with competitive benefits and salary.

Qualifications

• At least 3 years of executive-level support experience.
• Ability to manage a fast-paced environment with shifting priorities.
• Advanced Microsoft Office skills and virtual meeting tools.
• Excellent verbal and written communication.

Responsabilités

• Manage CEO calendars, proactively addressing conflicts and travel needs.
• Prepare well-written documents, meeting materials, notes, reports.
• Maintain effective communication with the CEO, Board, and Advisory Council.
• Support Board/Advisory Council meetings: agendas, packets, minutes.
• Arrange travel schedules, flights, hotels, and expense reporting.
• Maintain confidentiality on sensitive information.
• Follow up on assignments from meetings and appointments.

Connaissances

Executive support

Calendar management

Communication skills

Microsoft Office

Outils

CRM

Survey Monkey

Doodle

Webinar platforms

Description du poste

AgeOptions, based in Oak Park, IL, is seeking an Executive Assistant to provide high-level administrative support to the CEO. The role coordinates CEO schedules, boards, and advisory councils, and interacts with senior leadership to ensure efficient operations.

You will manage calendars, prepare materials, handle confidential information, coordinate travel, and support board communications. The position is full-time, in-office, with competitive benefits and salary.