Senior Executive Assistant to VP/SVP – Strategic Support

Northwestern Medicine; Palos Heights (IL); On-site; USD 41,000 - 65,000; Full time

Benefits offered by this job

Tuition reimbursement

Student loan repayment

Professional development

Wellbeing fund

401(k) matching

Medical coverage

Life insurance

Salary increase and incentive bonus

Paid time off

Job summary

Northwestern Medicine in Illinois is seeking an Executive Assistant to support the VP/SVP with clerical, secretarial and operational duties, including calendar management, travel arrangements, budgeting, and documentation.

This role emphasizes confidential office work, advanced Microsoft Office design of presentations, liaison across departments, and ensuring smooth day-to-day management in a fast-paced environment.

Qualifications

• Bachelor’s degree or equivalent relevant work experience.
• 7–10 years of secretarial/assistant experience, including senior-level support.
• Excellent Microsoft Office skills.
• Excellent interpersonal and organizational skills.
• Ability to work in a fast-paced, confidential office.
• Must be able to follow directions independently.
• Healthcare experience preferred.

Responsibilities

• Composes and types correspondence, memos, and minutes from dictation or rough drafts.
• Manages telephone operations; screens and directs calls.
• Receives, screens, distributes or files incoming mail.
• Maintains inventory of office supplies and printed forms.
• Provides calendar management support for VP/SVP; schedules meetings and rooms; arranges catering; prepares materials.
• Arranges travel under VP/SVP direction.
• Monitors budget and general ledger, creates purchase orders, processes invoices.
• Maintains procedure manuals and communicates changes to staff.
• Uses advanced Microsoft Office to design executive presentations and reports.
• Maintains personnel files and tracking of staff education.
• Communicates with departments, vendors, and physicians; liaison for VP/SVP.
• Processes requests for office space, passwords, supplies, etc.

Skills

Executive support

Microsoft Office

Communication skills

Organizational skills

Confidentiality

Education

Bachelor’s degree or equivalent

7-10 years secretarial/assistant experience

Tools

Microsoft Office suite

Job description

Northwestern Medicine in Illinois is seeking an Executive Assistant to support the VP/SVP with clerical, secretarial and operational duties, including calendar management, travel arrangements, budgeting, and documentation.

This role emphasizes confidential office work, advanced Microsoft Office design of presentations, liaison across departments, and ensuring smooth day-to-day management in a fast-paced environment.