Strategic Executive Assistant to VP/SVP

Northwestern Medicine; Chicago (IL); Presencial; USD 70 000 - 100 000; Tempo integral

Resumo da oferta

Northwestern Medicine is seeking an experienced executive assistant to support a VP/SVP. The role covers calendar management, meeting coordination, travel arrangements, correspondence, and budget oversight.

You will prepare materials, manage sensitive information, and liaise with departments, vendors, and physicians to ensure smooth operations in a confidential, fast-paced environment.

Qualificações

• Bachelor’s degree or equivalent relevant work experience.
• Minimum of seven to ten years secretarial/assistant experience, at least three in support of senior level positions.
• Excellent Microsoft Office skills; strong interpersonal and organizational abilities; ability to work in a fast-paced, confidential office.
• Must be able to follow directions independently.

Responsabilidades

• Compose and type correspondence, memos, and minutes accurately and timely.
• Manage telephone operations: answer, screen, and direct calls.
• Receive, screen, file incoming correspondence and mail.
• Maintain inventory of office supplies and printed forms.
• Provide calendar management for VP/SVP; schedule meetings, arrange catering, and prepare materials.
• Arrange travel for VP/SVP.
• Monitor budget and general ledger; create purchase orders and process invoices.
• Maintain procedure manuals and communicate changes to staff.
• Utilize Microsoft Office to design executive presentations.
• Assist in maintaining personnel files and tracking staff continuing education.
• Serve as liaison to departments, vendors, and physicians on behalf of VP/SVP.
• Process requests for new office space, passwords, and other resources.

Conhecimentos

Microsoft Office

Interpersonal skills

Organizational skills

Confidentiality

Independence

Formação académica

Bachelor’s degree or equivalent relevant work experience

Descrição da oferta de emprego

Northwestern Medicine is seeking an experienced executive assistant to support a VP/SVP. The role covers calendar management, meeting coordination, travel arrangements, correspondence, and budget oversight.

You will prepare materials, manage sensitive information, and liaise with departments, vendors, and physicians to ensure smooth operations in a confidential, fast-paced environment.