Strategic Executive Assistant & Operations Partner

Vetter Senior Living; Omaha (NE); On-site; USD 42,000 - 70,000; Full time

Benefits offered by this job

Student Loan Repayment Program

Earned Wage Access

Medical Insurance Options

Vision Coverage

Free Individual Dental Insurance

401(k) with Employer Match

Flexible Spending Accounts

Employee Assistance Program

Job summary

Vetter Health Services seeks an Executive Assistant to support the executive team with high-level administrative, operational, and project duties. The role emphasizes anticipation of needs, problem-solving, and maintaining focus on strategic priorities.

The successful candidate will manage calendars, travel, events, presentations, and communications across departments, driving efficiency and reducing administrative burden while maintaining discretion and professionalism.

Qualifications

• Progressive experience in an Executive Assistant or senior administrative role supporting executive-level leaders.
• Experience coordinating meetings, travel, events, and project timelines.
• High proficiency with Microsoft Office 365, especially Word, PowerPoint, Outlook, and Excel.
• Ability to create polished training presentations and business communications.
• Exceptional organizational and multitasking skills with attention to detail.
• Strong written and verbal communication abilities.

Responsibilities

• Provide high-level administrative and operational support to executive leaders, using sound judgment to anticipate needs, clarify priorities, resolve issues, and independently manage complex assignments.
• Coordinate national and regional convention and conference schedules, including event registration, travel logistics, hotel accommodations, and itineraries.
• Manage executive travel arrangements from planning to execution, ensuring efficiency and attention to detail.
• Prepare, edit, and format professional presentations, training materials, and reports.
• Assist in the development and organization of internal training events and meetings.
• Manage complex calendars, competing priorities, deadlines, and follow-up commitments; identify potential conflicts or barriers early, recommend practical solutions, and help executive leaders remain focused on the organization’s priorities.
• Lead and support complex special projects and company-wide initiatives across departments by gathering and organizing information, coordinating stakeholders, monitoring action items, identifying risks, and ensuring timely follow-through.
• Ensure all communication and documentation is handled with discretion and confidentiality.

Skills

Executive support

Calendar management

Travel coordination

Communication

Problem solving

Tools

Microsoft Office 365

Job description

Vetter Health Services seeks an Executive Assistant to support the executive team with high-level administrative, operational, and project duties. The role emphasizes anticipation of needs, problem-solving, and maintaining focus on strategic priorities.

The successful candidate will manage calendars, travel, events, presentations, and communications across departments, driving efficiency and reducing administrative burden while maintaining discretion and professionalism.