Executive Assistant - Pharma

LanceSoft, Inc.; Titusville (NJ); On-site; USD 60,000 - 75,000; Full time

Job summary

LanceSoft, Inc. in Titusville, NJ is seeking a Project Coordinator/Executive Assistant for a pharma program from 09/14/2026 to 02/28/2027.

The role supports senior leaders with complex calendar management across global time zones and coordinates cross-functional projects within a matrixed pharma environment. Responsibilities include preparing presentations, managing communications, and enabling efficient operations using MS Office and AI-enabled tools.

Qualifications

• Associates degree or equivalent experience with 5 years of relevant work experience preferred.
• Proven experience in executive administrative support, project coordination, and project management in pharma is required.
• Experience supporting senior leaders with calendar management across global time zones is strongly preferred.
• Experience working in a global or matrixed organization supporting stakeholders across time zones is strongly preferred.
• High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Proven experience using AI-enabled platforms (e.g., Copilot, Claude) to create efficiencies.
• Strong written, verbal, presentation, and interpersonal communication skills across functions and levels.
• Ability to work independently, stay organized, manage time, and follow through on deliverables.
• Flexible, collaborative, and open to continuous improvement to support global teams.
• Ability to travel to Spring House, PA may be required about once a month.

Responsibilities

• Assist executive leaders with calendar management, travel planning, and meeting coordination.
• Coordinate projects and programs within a matrixed pharmaceutical environment.
• Prepare presentations, reports, and communications for senior stakeholders.
• Liaise across cross-functional teams to align on goals and timelines.
• Utilize MS Office and AI tools to improve productivity and efficiency.

Skills

Executive support

Project coordination

Project management

MS Office

AI tools

Stakeholder communication

Time management

Global time zones

Education

Associates degree

Tools

Microsoft Copilot

Claude

Job description

Title: Project Coordinator/Executive Assistant - Pharma

Location: Titusville, NJ, 8560

Duration: 09/14/2026 to 02/28/2027

Education and Experience Requirements:

• Associates degree or equivalent experience and 5 years of relevant work experience is preferred; experience in pharmaceutical or biotech research and development is a plus.
• Proven experience and practical knowledge in executive administrative support, project coordination, and project management with matrixed responsibilities in the pharmaceutical industry is required.
• Experience supporting senior leaders or executives, including complex calendar management across global time zones, is strongly preferred.
• Experience working in a global or matrixed organization, including supporting stakeholders across time zones, is strongly preferred.
• High proficiency in MS Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Proven experience using AI-enabled platforms, such as Microsoft Copilot, Claude, or similar tools, to create efficiencies, improve ways of working, and support productivity.
• Strong written, verbal, presentation, and interpersonal communication skills, with the ability to interact professionally across functions and levels.
• Demonstrated ability to work independently, stay organized, manage time effectively, and follow through on deliverables.
• Positive, flexible, and collaborative mindset with a willingness to adapt, work well with others, and contribute to continuous improvement.
• Flexibility in working hours is occasionally required to effectively support global teams.
• Demonstrated experience supporting projects and/or business operations in a matrixed environment.
• Ability to travel to Spring House, PA maybe once a month, if needed only

Preferred Attributes:

• Proactive, resourceful, and able to anticipate what is needed and take appropriate action.
• Organized and disciplined in managing information, notes, deadlines, calendars, and follow-ups.
• Comfortable asking thoughtful questions when clarification is needed while using available training, documentation, and prior guidance.
• Open to feedback and able to incorporate review comments into improved work products.
• Able to balance independence with appropriate escalation, review, and alignment.
• Professional presence and confidence when interacting with cross-functional stakeholders and senior leaders.
• Collaborative, respectful, and positive team member who remains flexible during change.