Executive Assistant/Project Coordinator

Proclinical Group; Wilmington (DE); On-site; USD 55,000 - 83,000; Part time

Job summary

Proclinical Group is seeking an Executive Assistant/Project Coordinator to support senior leadership in a fast-paced life sciences environment in Wilmington, Delaware. The role blends high-level administrative tasks with multifaceted project coordination to keep executives running smoothly.

Responsibilities include calendar and email management, coordinating leadership meetings and travel, handling budgets and accruals with Finance, and supporting contracts, vendors, and external events.

Qualifications

• Experience supporting Medical Affairs, pharmaceutical or life-sciences teams.
• Experience working with Legal and Finance on contracts, vendors and purchase orders.
• Strong SharePoint and project-tracking experience.

Responsibilities

• At least five years of experience in a similar executive support or project-coordination position.
• Experience supporting senior executives within a multinational organization.
• Strong calendar, meeting and email management experience.
• Experience coordinating leadership meetings, working groups and video conferences.
• Ability to organize complex business travel and prepare expense reports.
• Experience providing logistical support for internal and external events.
• Experience supporting budget planning, tracking and adjustments.
• Ability to manage monthly accruals and coordinate with Finance and external agencies.

Skills

Life sciences support

Contracts & purchasing support

SharePoint & project tracking

Tools

SharePoint

Budget tracking tools

Job description

Executive Assistant/Project Coordinator - Contract - Wilmington, DE

Ready to become the trusted right-hand to senior leaders while driving high-impact projects in the life sciences industry?

Proclinical is seeking an Executive Assistant/Project Coordinator to support senior leadership in a dynamic and fast-paced environment.

Primary Responsibilities:

The successful candidate will focus on providing high-level administrative and project coordination support, ensuring seamless operations and efficient communication across teams.

Skills & Requirements:

• Previous experience supporting Medical Affairs, pharmaceutical or life-sciences teams
• Experience working with Legal and Finance on contracts, vendors and purchase orders
• Strong SharePoint and project-tracking experience

The Executive Assistant/Project Coordinator's responsibilities will be:

• At least five years of experience in a similar executive support or project-coordination position
• Experience supporting senior executives within a multinational organization
• Strong calendar, meeting and email management experience
• Experience coordinating leadership meetings, working groups and video conferences
• Ability to organize complex business travel and prepare expense reports
• Experience providing logistical support for internal and external events
• Experience supporting budget planning, tracking and adjustments
• Ability to manage monthly accruals and coordinate with Finance and external agencies