Executive Assistant

Randstad USA; Hackettstown (NJ); On-site; USD 45,460; Part time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A leading staffing firm is looking for a highly organized Executive Assistant in Hackettstown, NJ to support senior leaders in a global consumer goods organization. This full-time, onsite role involves complex calendar management, travel coordination, and event planning. Candidates must have 5+ years of experience supporting high-level executives and possess advanced MS Outlook skills. Benefits include medical and vision insurance, as well as a 401(k).

Qualifications

• Minimum of 5 years of experience supporting Senior or High-Level Executives.
• Advanced skills in Microsoft Outlook and experience with Concur (Travel and Expense).
• Exceptional time management, problem-solving, and organizational abilities.
• Proven ability to manage multiple competing priorities simultaneously in a global setting.
• A team player attitude is essential.

Responsibilities

• Proactively manage and prioritize high-volume calendars and meeting schedules.
• Act as a central point of contact for stakeholders and manage email correspondence.
• Coordinate domestic and international travel arrangements and process expense reports.
• Assist in the planning and execution of meetings and team events.
• Partner closely with other Executive Assistants to ensure consistent support coverage.

Skills

Time management

Problem-solving

Organizational abilities

Team player

Technical proficiency in Microsoft Outlook

Tools

Concur

Job description

Location: Hackettstown, NJ (Fully Onsite)

Role Type: Temporary (6-Month Contract)

Work Schedule: Monday – Friday, 8:30 AM – 5:00 PM

Hourly Rate: $33.00/hr

The Opportunity

We are seeking a highly organized and proactive Executive Assistant to support a global service division within a world‑leading consumer goods organization. In this role, you will provide critical administrative support to four Senior Leaders (typically VPs and above), ensuring their daily operations run seamlessly in a fast‑paced, global environment.

You will join a collaborative “team of teams,” working alongside a group of 10 peer Executive Assistants who prioritize mutual support, knowledge sharing, and collective success.

Key Responsibilities

• Complex Calendar Management: Proactively manage and prioritize high-volume calendars and meeting schedules across multiple time zones.
• Executive Support: Act as a central point of contact for stakeholders, managing email correspondence and interpersonal communications with a high degree of professionalism.
• Travel & Expense: Coordinate domestic and international travel arrangements and process expense reports through Concur.
• Event Coordination: Assist in the planning and execution of meetings and team events.
• Global Collaboration: Partner closely with other Executive Assistants to ensure consistent support coverage and contribute to a culture of teamwork.

Candidate Requirements

• Experience: Minimum of 5 years of experience supporting Senior or High‑Level Executives.
• Technical Proficiency: Advanced skills in Microsoft Outlook and experience with Concur (Travel and Expense).
• Soft Skills: Exceptional time management, problem‑solving, and organizational abilities.
• Adaptability: Proven ability to manage multiple competing priorities simultaneously in a global setting.
• Team Mindset: A “team player” attitude is essential; you should be willing to chip in and help peers and stakeholders wherever needed.

Job Details

• Seniority level: Associate
• Employment type: Contract
• Job function: Administrative and Project Management
• Industries: Manufacturing and Food and Beverage Manufacturing

Benefits

• Medical insurance
• Vision insurance
• 401(k)