Executive Assistant

Scorpion Therapeutics; New Jersey; On-site; USD 61,000 - 74,000; Full time

Benefits offered by this job

Health coverage

Wellbeing support

401(k)

Disability/Life insurance

Paid time off

Job summary

Scorpion Therapeutics is seeking an experienced Executive Assistant to support the Head of Commercial in Princeton, NJ. The role includes calendar management, meeting coordination, minute-taking, and cross-functional project support in a fast-paced biotech environment.

You will handle confidential communications, drafts, and travel planning while coordinating with internal/external stakeholders and assisting with recruiting activities. Some travel and office management tasks are involved.

Qualifications

• Bachelor's degree or equivalent work experience.
• Minimum 5 years executive assistant experience; at least 2 years supporting executives in pharma/biotech/healthcare.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Zoom, and document management.
• Excellent verbal/written communication; ability to manage multiple priorities with attention to detail.

Responsibilities

• Manage the Head of Commercial's calendar, appointments, meetings (onsite/virtual/offsite), and travel.
• Prepare agendas; attend meetings; take minutes; track action items; ensure follow-up.
• Serve as the point of contact between the Head of Commercial and stakeholders; manage correspondence.
• Arrange off-site and multi-day meetings for small and large groups.
• Draft, proofread, and edit communications, presentations, reports, and briefing materials.
• Assist with cross-functional projects and coordinate recruiting support and onboarding.
• Handle highly sensitive information with discretion and confidentiality.
• Organize logistics for conferences, advisory boards, scientific meetings, and internal events.
• Manage/reconcile expense reports and procurement; liaise between CMO and executives/board members.
• Back-up support to other Leadership Team members and office management tasks.
• Use AI tools to improve productivity/quality. Less than 10% travel.

Skills

Executive support

Communication

Organization

Discretion

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Zoom

Document management

Job description

Job Responsibilities

• Manage the Head of Commercial's calendar, appointments, meetings (onsite/virtual/offsite), and travel.
• Prepare agendas; attend meetings; take minutes; track action items; ensure follow-up.
• Serve as the point of contact between the Head of Commercial and internal/external stakeholders; manage correspondence, calls, and emails.
• Arrange off-site and multi-day meetings for small and large groups.
• Draft, proofread, and edit internal/external communications, presentations, reports, and briefing materials.
• Assist with cross-functional projects (Commercial, Medical, and other departments).
• Coordinate recruiting support (interviews/debriefs) and onboarding for new hires.
• Handle highly sensitive information with discretion and confidentiality.
• Organize logistics for conferences, advisory boards, scientific meetings, and internal events.
• Manage/reconcile expense reports and procurement requests.
• Liaise between CMO and executives/board members/key stakeholders.
• Back-up support to other Leadership Team members; assist with office management tasks.
• Use AI tools to improve productivity/quality. Less than 10% travel.

Education & Experience

• Bachelor's degree or equivalent work experience.
• Minimum 5 years executive assistant experience; at least 2 years supporting executives in pharma/biotech/healthcare.

Skills/Qualifications (Required/Preferred)

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Zoom, and document management.
• Excellent verbal/written communication.
• Ability to manage multiple priorities and deadlines; strong organization and attention to detail.
• Discretion with confidential information. Familiarity with medical/clinical/regulatory terminology is a plus.

Compensation & Benefits (as listed)

• Princeton, NJ: $60,693-$73,546.
• Health coverage (medical/pharmacy/dental/vision), wellbeing support, 401(k), disability/life insurance, and paid time off.