Executive Assistant & Global Pharma Project Coordinator

LanceSoft, Inc.; Titusville (NJ); On-site; USD 60,000 - 75,000; Full time

Job summary

LanceSoft, Inc. in Titusville, NJ is seeking a Project Coordinator/Executive Assistant for a pharma program from 09/14/2026 to 02/28/2027.

The role supports senior leaders with complex calendar management across global time zones and coordinates cross-functional projects within a matrixed pharma environment. Responsibilities include preparing presentations, managing communications, and enabling efficient operations using MS Office and AI-enabled tools.

Qualifications

• Associates degree or equivalent experience with 5 years of relevant work experience preferred.
• Proven experience in executive administrative support, project coordination, and project management in pharma is required.
• Experience supporting senior leaders with calendar management across global time zones is strongly preferred.
• Experience working in a global or matrixed organization supporting stakeholders across time zones is strongly preferred.
• High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Proven experience using AI-enabled platforms (e.g., Copilot, Claude) to create efficiencies.
• Strong written, verbal, presentation, and interpersonal communication skills across functions and levels.
• Ability to work independently, stay organized, manage time, and follow through on deliverables.
• Flexible, collaborative, and open to continuous improvement to support global teams.
• Ability to travel to Spring House, PA may be required about once a month.

Responsibilities

• Assist executive leaders with calendar management, travel planning, and meeting coordination.
• Coordinate projects and programs within a matrixed pharmaceutical environment.
• Prepare presentations, reports, and communications for senior stakeholders.
• Liaise across cross-functional teams to align on goals and timelines.
• Utilize MS Office and AI tools to improve productivity and efficiency.

Skills

Executive support

Project coordination

Project management

MS Office

AI tools

Stakeholder communication

Time management

Global time zones

Education

Associates degree

Tools

Microsoft Copilot

Claude

Job description

LanceSoft, Inc. in Titusville, NJ is seeking a Project Coordinator/Executive Assistant for a pharma program from 09/14/2026 to 02/28/2027.

The role supports senior leaders with complex calendar management across global time zones and coordinates cross-functional projects within a matrixed pharma environment. Responsibilities include preparing presentations, managing communications, and enabling efficient operations using MS Office and AI-enabled tools.