Office Administrative Assistant

PharmaACE; Princeton, Northern (NJ, KY); Hybrid; USD 25,000 - 34,000; Full time

Job summary

PharmaACE is seeking a reliable Office Assistant to support daily operations at the Princeton office. The role requires strong organization, professionalism, and the ability to handle multiple administrative tasks in a fast-paced environment.

The ideal candidate will have a high school diploma (Associate's or Bachelor's preferred), 3+ years of experience in office support, and proficiency with Microsoft Office and Google Workspace. Excellent communication and punctuality are essential.

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred
• 3+ years of experience in an administrative or office support role
• Proficiency in Microsoft Office Suite (Word,Excel, Outlook) and Google Workspace
• Strong written and verbal communication skills
• Excellent organizational skills and attention todetail
• Ability to multitask and prioritize in a busyoffice setting
• Positive, professional demeanor with strongcustomer service skills
• Reliable and punctual

Responsibilities

• Greet visitors and answer/direct incoming phone calls in a professional manner
• Manage incoming and outgoing mail, packages, and deliveries
• Maintain office supplies inventory and place orders as needed
• Schedule appointments, meetings, and manage conference room calendars
• Assist with data entry, filing, and document organization (digital and physical)
• Prepare correspondence, memos, and reports as requested
• Support onboarding of new employees (badges, workstation setup, welcome materials)
• Coordinate with building management/vendors for office maintenance and repairs
• Assist other departments with administrative tasks as needed
• Maintain a clean, organized, and welcoming office environment

Skills

Customer service

Organizational skills

Written communication

Verbal communication

Multitasking

Punctuality

Education

High school diploma

Associate's degree

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Job description

Full Time

Full Time Posted: 2 days ago

Job Description

About PharmaACE

PharmaACE is a global life sciences consulting, analytics, and technology firm headquartered in Princeton, New Jersey, with a strong presence across the US, Europe, and India. We partner with leading pharmaceutical, biotechnology, and healthcare organizations, combining deep domain expertise with advanced analytics, data science, cloud, BI, and AI capabilities to deliver high-impact solutions. Our services span market research, commercial, patient and payer analytics, forecasting, competitive intelligence, management consulting, enterprise transformation, and AI-enabled solutions, including our proprietary PACE platforms. We support clients across the product lifecycle and therapeutic areas such as Oncology, Immunology, CNS, CV-Met, and Rare Diseases. Today, PharmaACE is a 1000+ member organization recognized globally for solving complex healthcare challenges through insight, innovation, and collaboration.

Opportunity Overview

We are seeking a reliable and detail-oriented Office Assistant to support the daily operations of our Princeton office. The ideal candidate is organized, personable, and comfortable juggling a variety of administrative tasks in a fast-paced environment.

Key Responsibilities

• Greet visitors and answer/direct incoming phone calls in a professional manner
• Manage incoming and outgoing mail, packages, and deliveries
• Maintain office supplies inventory and place orders as needed
• Schedule appointments, meetings, and manage conference room calendars
• Assist with data entry, filing, and document organization (digital and physical)
• Prepare correspondence, memos, and reports as requested
• Support onboarding of new employees (badges, workstation setup, welcome materials)
• Coordinate with building management/vendors for office maintenance and repairs
• Assist other departments with administrative tasks as needed
• Maintain a clean, organized, and welcoming office environment

Requirements

High school diploma required; Associate's orBachelor's degree preferred

3+ yearsof experience in an administrative or office support role preferred

Proficiency in Microsoft Office Suite (Word,Excel, Outlook) and Google Workspace

Strong written and verbal communication skills

Excellent organizational skills and attention todetail

Ability to multitask and prioritize in a busyoffice setting

Positive, professional demeanor with strongcustomer service skills

Reliable and punctual

Qualifications

• High school diploma required; Associate's orBachelor's degree preferred
• 3+ yearsof experience in an administrative or office support role preferred
• Proficiency in Microsoft Office Suite (Word,Excel, Outlook) and Google Workspace
• Strong written and verbal communication skills
• Excellent organizational skills and attention todetail
• Ability to multitask and prioritize in a busyoffice setting
• Positive, professional demeanor with strongcustomer service skills
• Reliable and punctual
• Competitive hourly wage / salary, commensurate with experience