Administrative Assistant

Aequor Information Technologies Pvt. Ltd.; Morristown (NJ); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading IT services provider is seeking an experienced Administrative Assistant in Morristown, NJ. This role involves managing travel arrangements, organizing meetings, and providing support to team members. Candidates must have 6+ years of administrative experience, strong Microsoft Office skills, and global experience. A Bachelor's degree is preferred, but relevant experience may substitute. This contract role offers full-time hours, Monday to Friday, with a possibility of extension.

Qualifications

• Minimum 6 years of administrative experience.
• Strong skills in Microsoft Office, with advanced proficiency in Excel.
• Experience with digital tools such as Concur.

Responsibilities

• Organize end-to-end travel plans including booking flights, hotels, and transportation.
• Assist with on-site meetings and reserve meeting rooms.
• Order and manage office supplies and equipment.

Skills

Microsoft Office proficiency

Advanced Excel skills

Experience with Concur

Global/international experience

Education

Bachelor's degree

High School Diploma with relevant experience

Job description

Location: Morristown, NJ

Duration: Contract till 01/04/2027 with possibility to extend

Shift: 1st Work Schedule: 9-5 EST, Mon - Fri

Provide global supports such as organizing end‑to‑end travel plans, booking flights, hotels, transportation and submitting expenses; assisting on‑site meetings by reserving meeting rooms, facilitating guest attendance, and arranging food services; ordering office supplies and equipment; assisting with various administrative tasks across departments.

• Organize end-to-end travel plans, including booking flights, hotels, and transportation, as well as submitting expense reports.
• Assist with on-site meetings, including reserving meeting rooms, facilitating guest attendance, and arranging food services.
• Order and manage office supplies and equipment.
• Support various administrative tasks across departments as needed.
• Provide administrative support to 6–7 team members, including the France team.

Must have: Minimum 6 years of administrative experience. Strong skills in Microsoft Office, with advanced proficiency in Excel.

Must have: Experience with digital tools such as Concur. Global/international experience is required.

Bachelor's degree required, but candidates with a High School Diploma and 8–10 years of relevant experience will be considered.

Seniority level

Associate

Employment type

Contract

Job function

Administrative

Industries

Pharmaceutical Manufacturing, Biotechnology Research, and Medical Equipment Manufacturing